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James Campbell Company LLC · 2 hours ago

Asset Management Coordinator

Kapolei, HI

Full-time

Onsite

Entry, Mid Level

2+ years exp

James Campbell Company is a real estate firm seeking an Asset Management Coordinator to support the financial and operational management of assigned real estate assets. The role involves financial analysis, budgeting, lease administration, and coordination with various stakeholders to ensure effective portfolio management.

Real Estate

Responsibilities

Prepare, reconcile, and monitor annual budgets, quarterly latest view reporting, monthly P&L reviews, and year-end accruals

Assist with financial analysis of leases, licenses, and other transactions

Verify and reconcile tenant sales reports and percentage rent calculations

Support lease administration, including data collection, data entry, and critical date tracking

Coordinate the import of new leases, amendments, and related documents into the company’s accounting and property management systems, including YARDI integration

Maintain accurate lease data and track deadlines for expirations, renewals, and government submittals

Assist with contract administration, including third-party agreements, renewals, and modifications

Coordinate with external legal counsel to ensure proper documentation, execution, and records retention of all contracts

Prepare and process legal documents for execution, scanning, and filing

Support construction-related administrative requirements, including bonds, permit fees, renewals, and related documentation

Track critical deadlines for permits, governmental submittals, and third-party obligations

Assist with annual asset plans, leasing criteria, and preparation of annual and five-year plan presentation materials

Provide support for asset valuations and financial reporting for portfolio-level decision-making

Undertake special projects, research, and other asset management initiatives as assigned by management

Interface with Accounting, Financial Services, Legal, and other departments to provide necessary data and support

Communicate with tenants, service providers, and project applicants to furnish or obtain information

Assemble information and prepare correspondence, reports, and materials for internal and external use

Schedule appointments, respond to inquiries, and direct external parties to appropriate personnel

Maintain organized filing systems for critical documents and contractual provisions across network and shared platforms

Perform similar or incidental duties as required and comply with all company policies and procedures

Qualification

Financial analysisLease administrationReal estate managementMicrosoft Office SuiteBudgetingAccounting principlesAnalytical skillsVendor coordinationAdvanced Excel skillsOrganizational skillsCommunication skillsProblem-solvingAttention to detail

Required

Bachelor's degree in Business Administration, Finance, Accounting, or a related field; or equivalent combination of education and related work experience

2+ years of experience in accounting, finance, lease administration, asset/property management, or related business/administrative support

Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Strong organizational skills with the ability to manage multiple tasks, track deadlines, and maintain attention to detail

Effective written and verbal communication skills to interact with tenants, vendors, contractors, and internal departments

Understanding of leases, licenses, contracts, and percentage rent calculations

Familiarity with accounting principles and financial reconciliations

Knowledge of budgeting and financial reporting