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CITY OF BELLFLOWER · 1 week ago

Management Intern (Part-Time)

Bellflower, CA

Internship

Onsite

Intern

The City of Bellflower is seeking a part-time Management Intern to gain valuable experience within the City Manager’s Office. This position involves providing professional-level assistance, including analytical and technical research work, while working flexible hours that accommodate graduate school schedules.

Government Administration

No H1B

Responsibilities

Perform a wide variety of specialized administrative,and technical office support duties to support departmental operations, including filing, preparing records and monthly reports, creating project files, updating department websites, issuing permits, and/or preparing and processing invoices

Prepares and processes reports, forms, applications, and records such as requests for payments, purchase orders, invoices, work orders, business license applications, and permit applications

Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information

Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files

Prepares, copies, collates, and distributes a variety of documents, including agendas, bid packages, contracts, informational packets, and specifications; ensures proper filing of copies in departmental or central files

Composes, types, formats, and proofreads a wide variety of reports, letters, documents, flyers, brochures, calendars, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections

Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials

Maintains and updates departmental record systems and specialized databases; enters and updates information with departmental activity and report summaries; retrieves information from systems and specialized databases as required

Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data as requested

Screens calls and visitors; serves as back-up to reception/front counter; greets visitors at front counter and directs them to appropriate locations and/or staff; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate City staff

Coordinates department services and activities with other City departments and outside agencies

Receives, opens, sorts, and routes incoming mail and packages; routes facsimile documents received to appropriate staff; logs and arranges pick-up of outgoing packages

Performs cashiering duties; calculates fees; receives money and issues receipts; collects and accounts for service fees

Monitors and orders office and other related supplies; prepares, processes, and tracks purchase requisitions for services and materials; receives vendor invoices; prepares requests for payment for department head approval

Performs other duties as assigned

Qualification

ResearchReport preparationDatabase managementPublic administration knowledgeBudgetary methodsOffice software proficiencyClerical supportCommunication skillsOrganizational skills

Required

Possession of a Bachelor's Degree from an accredited university with major coursework in a field related to the position and current enrollment in a related, accredited Master's degree program is required

Preferred majors include Public Administration or Business Administration or a related field

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites

Vision to read printed materials and a computer screen

Hearing and speech to communicate in person, before groups, and over the telephone

Ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds

A copy of your current graduate school transcripts showing proof of current enrollment in an accredited graduate program must be submitted along with your application

A cover letter is required for this position

A resume is required for this position

A valid California Class C driver license and evidence of insurance