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Wellstar Health System · 23 hours ago

Administrative Assistant II

Warm Springs, GA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Wellstar Health System is a leading organization dedicated to enhancing the health and well-being of individuals. They are seeking an Administrative Assistant II to manage front desk operations, coordinate communications, and support the therapy department with various administrative tasks.

FitnessHealth Care

H1B Sponsor Likely

Responsibilities

Answers, screens and transfers incoming calls to the appropriate party

Responds to various inquiries, if knowledgeable

Maintains manager's and/or office calendar

Organizes, schedules and assists in the preparation of meetings

May be involved in some meetings to transcribe meeting minutes

Monitors, replies and forwards emails appropriately

Assists in the preparation of correspondence, reports and presentations

Maintains office supply inventory

Coordinates maintenance of office equipment when needed

Creates organized method for filing electronic or paper files and records

Receives, sorts and distributes incoming mail, packages and deliveries

Prepares outgoing mail

May be responsible for department's time and attendance

May have some budgetary responsibility to include tracking and monitoring expenditures

Liaison between dept and internal/external customers: Answering Phone calls and manning the front desk in the therapy department

Communication between departments and internal/external customers

Preparation of reports for IRH and LTACH therapy department and correspondence including daily patient schedules including Telehealth as well as Psychology appointments

Ordering Supplies and therapy equipment. Maintains filing and record-keeping system

Intern in-service coordination and Intern housing assignment

Management of university contracts for all internships at Roosevelt Warm Springs Hospital

Lead Therapy Tech responsibilities: Hold tech communication meetings

Weekend/Holiday work schedule for techs

Post PTO on the Outlook calendar to keep all the techs informed of coverage

Work with the Supervisors and staff to ensure discipline coverage during PT

Assign and oversee tech responsibilities for JC compliance and readiness

Oversee gym cleanliness

Intern in-service for emergency procedures for therapy department

Order cleaning supply for therapy department

Performs other duties as assigned

Complies with all Wellstar Health System policies, standards of work, and code of conduct

Qualification

Microsoft Office skillsOrganizational skillsVerbal communication skillsWritten communication skillsMultitasking skillsInterpersonal skills

Required

GED General or High School Diploma Required

Minimum 2 years administrative support or related field. Required

Computer and Microsoft Office skills

Verbal and written communication skills

Organizational skills Multitasking skills

Interpersonal skills

Preferred

Associates General-Preferred

Minimum 2 years administrative support in healthcare field. Preferred

Company

Wellstar Health System

Glassdoor3.6

The largest health system in Georgia.

Founded in 1993

Marietta, Georgia, USA

10001+ employees

https://www.wellstar.org

H1B Sponsorship

Wellstar Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (22)

2024 (18)

2023 (13)

2022 (14)

2021 (18)

2020 (12)