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Jacobs · 11 hours ago

Inside Sales Coordinator, BIA Federal Defense Contractor Portfolio

Spokane, WA

Full-time, Contract

Hybrid

Entry, Mid Level

$66K/yr - $116K/yr

1+ years exp

Jacobs is a company focused on solving critical problems for thriving cities and resilient environments. They are seeking an Inside Sales Coordinator to support their Defense Contractor sales organization by planning and leading proposal activities and ensuring compliance with sales processes.

Civil EngineeringConsultingCyber SecurityIndustrialIndustrial EngineeringInformation TechnologyInfrastructureProfessional ServicesReal Estate

No H1B

U.S. Citizen Only

Responsibilities

Work closely with the Federal Sales account teams across our Defense Contractor portfolio

With little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlines

Manage multiple tasks concurrently and engage with various stakeholders/reviewers

Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables

Personally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by others

Work both collaboratively and independently, as appropriate

Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals

Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development

Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc

Coordinate geographically-dispersed proposal teams and be able to do this remotely

Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file-sharing and close-out processes on proposals you support

Support communications and content collection with teaming partners and subcontractors

Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner

Write or edit content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions

Direct and integrate graphic design, editing, document publishing, and reproduction staff

Contribute suggested improvements/additions to proposal development processes

Prioritize your own and others’ work to meet proposal/team deliverables

Follow enterprise health and safety policies and procedures and escalates issues

Maintain robust internal client network within the business unit and/or client account teams

Demonstrate excellent oral and written communication skills. Possess effective active listening skills

Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staff

Implement company image/brand guidelines on assigned project

Possess knowledge of and ability to perform (at a basic level) support skills (including document publishing, graphic design, and reprographic standards)

Qualification

Proposal coordinationFederal client experienceAdvanced English skillsMicrosoft Office proficiencyCRM software proficiencyGraphic design knowledgeAttention to detailProactive self-starter

Required

BS/BA in Management, Journalism, English, or a technical discipline or 5+ years of relevant proposal coordination experience in lieu of degree

1+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables

1+ years of experience with federal clients for A-E services, PM/CM, defense, facilities and infrastructure, manufacturing, and/or environmental proposals

Proposal experience in the engineering, architecture, defense contractor, construction, manufacturing, and/or environmental industries

Advanced English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content

Strong organizational qualities and attention to detail and quality

Proactive self-starter

Willing to travel as needed to support pursuits

United States Citizenship