Allergan Aesthetics, an AbbVie Company · 13 hours ago
Executive Administrative Assistant
Irvine, CA
Full-time
Onsite
Senior Level
5+ years expAllergan Aesthetics, an AbbVie Company, is seeking an Executive Administrative Assistant to provide advanced administrative support to the US Allergan Aesthetics Senior Vice President and the Leadership Team. The role involves managing complex calendars, scheduling travel, and coordinating meetings while demonstrating a proactive and resourceful approach to administrative tasks.
BeautyManufacturingPharmaceuticalWellness
Responsibilities
Responsibilities include all administrative functions of the department: Complex calendar management, scheduling complex travel, managing correspondence, processing expense reports, meeting/event coordination, planning leadership team meetings/logistics, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
Prepares for upcoming week and meetings by printing all necessary documents, organizing pre-read materials, tracking required actions, etc
May include some support for tracking budget expenditures
Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return
May train/coordinate work for new administrative assistants. May provide local support & conference room help to visiting senior leaders from other campuses
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary
Uses advanced software skills to perform work assigned
Follows executive onboarding procedures
Qualification
Required
High School diploma or equivalent
5-10+ years previous admin experience or equivalent
Operates with little instruction and minimal supervision
Demonstrates ability to proactively identify needs
Ability to prioritize work and competing calendar requests
Advanced knowledge of Microsoft Office Suite
Advanced knowledge of Concur
Advanced knowledge of Adobe Acrobat
Advanced knowledge of Visio or OrgPlus
Advanced knowledge of Outlook
Preferred
Some college preferred
Benefits
Paid time off (vacation, holidays, sick)
Medical/dental/vision insurance
401(k)
Company
Allergan Aesthetics, an AbbVie Company
At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products.
1001-5000 employees
H1B Sponsorship
Allergan Aesthetics, an AbbVie Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (1)
2022 (16)
2021 (14)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Nicole Mowad-Nassar
Senior Vice President, AbbVie and President, Global Allergan Aesthetics
Recent News
2025-12-04
Company data provided by crunchbase