BBA Consultants · 3 hours ago
Administrative Assistant
Lakewood, CO
Full-time
Onsite
Entry, Mid Level
3+ years expBBA Consultants is a leading private consulting engineering firm with over 45 years of experience in the energy and natural resources industry. The Administrative Assistant will provide essential support to leadership and project teams, ensuring smooth office operations and assisting with marketing and communication efforts across U.S. offices.
Business DevelopmentConsultingProfessional Services
Responsibilities
Serve as the primary point of contact for visitors and team members, ensuring a professional and welcoming environment
Manage reception, mail, courier services, office supplies, and communication with building management and vendors
Provide day-to-day administrative support to managers and technical teams
Coordinate onboarding and offboarding activities, annual updates, license renewals, and employee travel arrangements
Collaborate with administrative teams in Canadian and LATAM offices to ensure alignment with corporate procedures, shared workflows, and cross-border initiatives
Plan and coordinate office and corporate events, including the Golf Tournament, Semi-Annual Meetings, holiday celebrations, team-building events, and other activities
Manage event logistics, scheduling, vendor communication, and internal announcements
Maintain marketing materials, lobby displays, employee announcements, and internal e-cards
Assist with website updates, social media posts, and employee highlight features in collaboration with the marketing team
Support internal communications initiatives in coordination with U.S. and Canadian teams, ensuring alignment with BBA branding and messaging
Maintain PTO calendar updates & tracking of billable expenses
Assist with accrual entries, AP/AR data entry, contractor timesheets, expense report reviews, and invoicing processes
Coordinate finance-related workflows with Canadian corporate teams as needed
Support document control tasks, including data indexing and organization
Coordinate translation requests, apostilles, and notary services
Assist with the preparation and management of administrative records, templates, and document workflows, including collaboration with Canadian support teams
Qualification
Required
Minimum 3 years of office administration experience in a professional or corporate environment
Strong organizational, time management, and multitasking skills with high attention to detail
Proficiency in Microsoft Office Suite; experience with ERP or business administration software is a plus
Excellent written and verbal communication skills
Professional, positive, and collaborative attitude with the ability to interact across all levels of the organization
Ability to manage confidential information with discretion and professionalism
Comfortable coordinating across multiple offices, including teams in Canada
Benefits
Competitive compensation, comprehensive benefits, and programs designed to support employee well-being.
Interesting growth opportunities to match your ambitions
A caring environment where everyone’s ideas are listened to and there is no perception of hierarchy
A collaborative team that shares its ideas and knowledge
Opportunity for site work: an amazing career accelerator!
Participation in our firm’s major projects up to 2030:
BBA’s carbon neutrality
30% of women on our team
And much more!
Custom training and development plans
Company
BBA Consultants
BBA Consultants provides a wide range of consulting engineering services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jean L’Heureux
Directeur
Recent News
2025-07-29
Company data provided by crunchbase