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Clover Sonoma · 10 hours ago

Administrative & Facilities Coordinator

Petaluma, CA

Full-time

Onsite

Entry, Mid Level

$25/hr - $32/hr

2+ years exp

Clover Sonoma is a purpose-driven, certified B corporation leading the way for conscious businesses. They are seeking a highly organized Administrative & Facilities Coordinator to ensure smooth operations at their Lakeville Processing Plant, providing essential administrative support and maintaining a safe and welcoming environment for employees and visitors.

Food and BeverageFood ProcessingService Industry

Comp. & Benefits

Responsibilities

Be the face of the plant—greet visitors, vendors, and employees with professionalism and warmth while managing reception, visitor check-in, and deliveries

Keep leaders moving—provide administrative support for plant leadership and team members, including scheduling appointments and coordinating travel for VPs, Directors, and Managers

Own the numbers—process invoices, purchase orders, and expense tracking for plant services. Collect, match, and code invoices across operations departments

Support facilities excellence—support the Office Manager with coordination of vendor services, oversee facilities repairs, and schedule preventive maintenance to keep operations running smoothly

Be a safety compliance champion—support the HR Business Partner on Cal/OSHA documentation, safety logs, and EHS committee support to help ensure a safe, compliant workplace

Fuel culture and connection—support the Office Manager helping organize plant events, leadership meetings, and culture-building activities that bring employees together

Support onboarding—assist plant HR Business Partner with new hire onboarding tasks, including ordering uniforms for plant personnel and maintaining locker assignments

Streamline logistics—schedule 3rd-party pickups, coordinate with the Ops team on logistics, and manage light inbound/outbound shipping and receiving with UPS/FedEx

Track and review expenses—use Excel to monitor plant expenses weekly with the leadership team, ensuring the department stays on budget

Maintain records and systems—coordinate plant records, enter daily producer tags from bulk milk deliveries (as needed), and keep all files organized and accessible

Handle the details—perform general clerical duties such as photocopying, mail distribution, filing, and keeping the office free of clutter

Jump in where needed—prepare materials for events, support leadership with special projects, and take on additional responsibilities to ensure the plant’s success

Qualification

Administrative coordinationFacilities managementEHS compliance knowledgeMicrosoft Office proficiencyBilingual (English/Spanish)Organizational skillsProblem solvingAttention to detailCommunication skillsTeam collaboration