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Jackson Health System · 14 hours ago

Manager to Procure to Pay Systems, Procurement, Part Time, Days

Miami, FL

Part-time

Onsite

Senior Level

5+ years exp

Jackson Health System is a nationally and internationally recognized academic medical system offering world-class care to any person who walks through our doors. The Procure-to-Pay Systems Manager is responsible for managing the procurement-to-payment business cycle and ensuring optimal functioning of processes related to purchasing and accounts payable.

Health CareHospital

Growth Opportunities

Responsibilities

Plans, organizes, administers and monitors the purchasing and accounts payable functions

Manage the integration between the Lawson Module, requisitions, purchase orders, accounts payable, and matching with 3rd party applications: Omni cell, GHX, Lawson, and MHC

Serve as the accountable leader for Change Management in the development, testing and deployment of integrated Procure-to-pay projects both from a processes payment and systems perspective

As a lead this process improvement initiative is aimed at streamlining processes and enhancing the end-to-end Procure-to-Pay process

Design and develop KPI Metrics reporting for purchasing and accounts payable, benchmarking JHS to world-class organizations

Initiates discussions with the procurement management team and vendors to ensure that value, quality and product specifications are met

Monitors vendor performance and initiates disciplinary actions appropriate for vendor non-performance

Maintains professional and ethical relationships with all vendor representatives; conducts business affairs according to the principles and guidelines of the Miami Dade County and NIGP Code of Ethics

Effectively and efficiently manages the A/P and Procurement areas in ways that result in the accurate processing of requisitions, invoices and timely payment to vendors

In addition, while understanding and maintaining the A/P system to ensure that the system's capabilities are utilized in the most efficient and effective manner

Interviews, hires, schedules, trains and distributes work assignments to employees; coaches, counsels, evaluates and performs appropriate disciplinary action as needed

Rewards staff to assure a high level of productivity, efficiency, economic and job satisfaction

Reviews and approves incoming bids for best price, product availability and length of price protection

Manages the appropriate utilization of the Trust's Group Purchasing Organization (GPO)

Provides information and assistance to the external/internal auditors, as needed in collaboration with other Fiscal areas

Receives and answers inquiries from hospital management regarding account balances, financial trends, fluctuations in accounts and related information

Establishes written goals for both self and the department, evaluates and updates them on a quarterly basis to accomplish both personal and departmental objectives

Maintains accurate records of 1099 vendors during the year and files 1099 each year accurately and according to current IRS regulations and timetables

Responsible for the timely, accurate and high quality production of items for the monthly purchasing agenda for approval by the PHT Board of Trustees

Prepares and maintains an Accounts Payable Manual for both staff and user departments in a manner that will allow it to be updated efficiently to document accounting procedures and assist in staff training

Performs all other related job duties as assigned

Qualification

Procurement managementAccounts Payable managementChange ManagementLawson ModuleKPI Metrics reportingIndependent judgmentTechnology proficiencyCommunication skillsCritical thinkingOrganizational skills