Boston Medical Center (BMC) · 2 weeks ago
Department Secretary II
Boston, MA
Full-time
Onsite
Mid Level
$18.78/hr - $27.90/hr
3+ years expBoston Medical Center (BMC) is seeking a Department Secretary II to manage clerical operations at the front desk. This role involves facilitating communication within the department, assisting with scheduling, and ensuring the smooth flow of information and supplies.
Health CareHospitalMedicalNon Profit
Responsibilities
Under Direction of Charge RN or Director, assists with the flow of information and communication among all key individuals/departments
Responds to requests for equipment, turnover, supplies, etc and ensure appropriate individuals are contacted
Collects/organizes/collates nursing documentation and alerts RN’s of any missing documentation
Assists with the daily schedule and ensures add-ons, room changes, case order changes and cancellations are entered/booked into system
Handles the clerical operations at front desk ensuring that necessary supplies are ordered, forms and documents are available, call and time schedules are posted
Handles the flow of vendors in and around the department insuring they sign in, have appropriate badge, and only enter when requested/required
Communicates needs of internal staff, surgeons, managers, anesthesia to external departments (e.g. Radiology, Transport, Respiratory, EVS, etc.)
Prepares daily call schedule with the Charge RN for all staff on call based on assignments for calls and submits to Nursing Office
Maintains electronic case board and ensures accuracy of information on electronic board
Other duties as assigned in relation to responsibilities of role at front desk of OR
Always uses discretion to ensure patient confidentiality
Responsible for general filing and stocking of supplies
Answer all telephone calls, routes call appropriately
Qualification
Required
High School Diploma or equivalent
Excellent computer and phone skills
Excellent communication skills to work effectively with OR staff, surgeons, Anesthesia, management
Preferred
3 - 5 years' experience in medical setting in administrative clerical role, preferably in hospital setting
Benefits
Medical
Dental
Vision
Pharmacy
Contract increases
Flexible Spending Accounts
403(b) savings matches
Earned time cash out
Paid time off
Career advancement opportunities
Resources to support employee and family wellbeing
Company
Boston Medical Center (BMC)
Boston Medical Center (BMC) is a 511-bed, equity-led academic medical center and a proud member of the Boston Medical Center Health System.
5001-10000 employees
H1B Sponsorship
Boston Medical Center (BMC) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (53)
2024 (51)
2023 (51)
2022 (38)
2021 (26)
2020 (32)
Funding
Current Stage
Late StageTotal Funding
$342.49MKey Investors
AmeriCorps Public AlliesNational Institute on Drug Abuse (NIDA)The Boston Foundation
2024-07-09Grant· $0.06M
2023-02-23Debt Financing· $232M
2019-04-23Grant· $89M
Leadership Team
David Beck
Senior Vice President & Chief Legal Counsel
Recent News
2025-11-11
2025-11-10
Company data provided by crunchbase