Bold Reuse · 9 hours ago
Executive Assistant & Operations Coordinator
Portland, Oregon Metropolitan Area
Part-time
Onsite
Mid Level
$30/hr - $35/hr
3+ years expBold Reuse is on a mission to eliminate single-use packaging waste by making reuse the norm. They are seeking a Strategic Executive Assistant & Operations Coordinator to provide executive support, manage operational details, and facilitate cross-functional collaboration within the organization.
Environmental Services
Responsibilities
Manage inbox follow-ups, task prioritization, and reminders for founders
Coordinate calendars, schedule cross-functional meetings, and protect deep-work time
Prepare agendas, review AI notes and manage outcomes/action items for leadership & Board meetings
Manage expense submissions, receipts, and approvals for executives
Track company- and team-level OKRs; support regular check-ins and reporting
Maintain shared project boards (Asana, Google Drive) and ensure updates stay current
Help translate leadership priorities into clear next steps across teams
Flag risks, dropped balls, or unclear ownership before they become problems
Coordinate first-round phone screens and scheduling for open roles
Manage candidate communications and interview logistics
Own new-hire onboarding logistics (accounts, tools, equipment, first-week setup)
Support offer letter coordination, contractor agreements, and background checks (in partnership with leadership and external vendors)
Serve as office manager across physical and remote workspaces
Manage office supplies, vendors, and general workspace needs
Support office organization, signage, storage, and shared system
Coordinate weekly all-hands meetings (agenda, slides, presenters, follow-ups)
Plan employee celebrations, team moments, and recognition
Support planning and logistics for offsites and team events (virtual + in-person)
Reinforce company values and culture through thoughtful internal moments and communication
Provide short-term support admin capacity gaps across teams as needed
Guide internal initiatives that don’t fall neatly into one department
Support grant reporting, marketing events, or implementation planning when required
Qualification
Required
Minimum of 3-5 years of experience
Advanced Google Suite skills, with an ability to become familiar with organizational specific programs and software
Exceptionally organized with a strong bias toward action
Proactive, anticipatory, and comfortable working with senior leaders
Calm in ambiguity and able to move forward without perfect instructions
A clear, thoughtful communicator who knows how to nudge and follow up with tact
Energized by helping others succeed behind the scenes
Comfortable juggling multiple priorities across tools like Asana, Slack, and Google Workspace
Excited by mission-driven work and building systems that help teams scale
Preferred
Startup, or high-growth experience is a strong plus
Company
Bold Reuse
Ending single-use waste by making reusable packaging easy for all.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jocelyn Gaudi Quarrell
CEO
Heather Watkins
Co-Founder
Recent News
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