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Hot Springs Village POA · 4 days ago

Sales & Public Affairs Coordinator

Hot Springs Village, AR, US

Full-time

Hybrid

New Grad, Entry Level

Hot Springs Village POA is seeking a Sales & Public Affairs Coordinator to support their advocacy, public relations, and marketing efforts. This role involves coordinating communications, providing administrative and financial support for marketing initiatives, and working closely with various stakeholders to promote the organization's priorities.

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Responsibilities

Support advocacy initiatives through the Government Affairs Committee and work closely with the Sales and Civic Affairs Manager

Assist communications team and GAC committee in the development and distribution of advocacy communications, including talking points, fact sheets, newsletters, and position statements

Track key policy issues, public meetings, and stakeholder engagement activities relevant to the organization

Support and coordinate when requested for outreach to elected officials, business leaders, and community partners in collaboration with leadership

Provide support in attending various events when requested to represent Hot Springs Village and its initiatives

Provide support for marketing campaigns that promote advocacy priorities, programs, and events

Assist with content creation and scheduling for digital channels, email communications, and website updates

Support messaging alignment across marketing, advocacy, and public relations materials

Assist with media outreach, press releases, and public statements related to advocacy and business initiatives

Assist with speaking engagements, briefings, and public-facing events

Support relationship management with media contacts, policymakers, sponsor partners and business partners

Track marketing payables and receivables, ensuring timely submission, invoices, documentation, and follow-up

Review invoices and expense documentation for accuracy and alignment with approved budget line items

Coordinate with finance or accounting staff to support proper coding, approvals, and payment processing

Maintain budget tracking spreadsheets and reconcile expenditures against approved marketing budgets

Assist leadership with preparing budget summaries, forecasts, and variance reports for marketing and advocacy programs

Support financial documentation and recordkeeping for audits, compliance reviews, and board reporting

Provide administrative support for advocacy and marketing programs, including scheduling, tracking deliverables, and maintaining contact lists

Prepare reports, summaries, and briefing materials for leadership and committees

Assist with event logistics, registrations, and post-event financial reconciliation

Maintain organized documentation related to advocacy campaigns, marketing initiatives, and financial records

Qualification

Advocacy experiencePublic relationsFinancial trackingBudget managementCommunication skillsOrganizational skillsStandard office toolsEvent logisticsTime-management skills

Required

Strong written and verbal communication skills

High attention to detail, particularly related to budgets and financial tracking

Strong organizational, time-management, and coordination skills

Proficiency with standard office tools and spreadsheets

Flexible work schedule

Preferred

Experience in advocacy, public affairs, government relations, or association marketing

Bachelor's degree in marketing, Communications, Public Relations, Business Administration, or a related field (or equivalent experience)

Experience supporting budgets, invoicing, or financial tracking in a marketing or program environment

Familiarity with nonprofit, association, or advocacy compliance requirements

Company

Hot Springs Village POA

Located on 26,000 acres in the beautiful foothills of the Ouachita Mountains, Hot Springs Village residents and visitors enjoy nine golf courses, 13 clay tennis courts, 11 lakes, two full-service marinas and more than 30 miles of nature trails.

Founded in 1970