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Texas Health and Human Services · 4 days ago

Management Analyst IV

Austin, TX

Full-time

Hybrid

Mid, Senior Level

$5,797.66/mo - $7,400/mo

2+ years exp

Texas Health and Human Services Commission (HHSC) is dedicated to improving the lives of Texans. The Management Analyst IV is responsible for advanced contract administration, analysis, and grant development, working on cross-divisional projects within the CFO Division.

Health Care

No H1B

Responsibilities

Meets with CFO staff to establish the scope, requirements, objectives, budget, and implementation schedule for various procurements (Request for Offer (RFO), Requests for Proposal (RFP) Request for Qualifications (RFQ),Request for Application (RFA), Invitation for Bid (IFB), Open Enrollment, etc.)

Research, identifies, develops, and documents procurement related tasks related to market research, contract terms, budgets, evaluation criteria, and solicitation documentation

Assesses internal stakeholder procurement needs and conducts working sessions to gather preliminary requirements

Performs in the capacity of subject matter expert (SME) during the procurement and contract development processes

Develops solicitation packages for complex procurements using the appropriate procurement method

Works with System Contracting to develop, edit, finalize, negotiate, and execute contract package(s) including routing the contract package(s) for approvals in CAPPS and through DocuSign

Confirms procurement and contract files, checklists, and risks are uploaded and entered into the System of Contract Operations and Reporting (SCOR)

Performs contract close out activities within required timeframes to ensure agency compliance

Completes contract monitoring reviews within assigned time limits and in accordance with the contract, state rules, federal regulations, and agency guidelines

Deploys and promotes best practices in contract management to mitigate risks during contract lifecycle

Monitors, reassesses, and manages risks throughout the contract lifecycle

Escalate matters as needed to leadership and System Contracting when appropriate

Conduct lessons learned on procurement and contract reviews to determine potential areas of improvement

Tracks budgets need to ensure goods/services are received as contractually required

Ensure compliance with departmental activities with HHS policies and procedures and state procurement laws

Provides excellent customer service through written and oral communications with contractors and contract stakeholders

Maintains initiative-taking, professional, and productive communications and working relationships with all internal and external stakeholders at all times

Facilitates post-award contract meetings with contractors and stakeholders to develop a mutual understanding of performance and administrative expectations

Communicates complex contract information in an easily understandable way to diverse audiences

Facilitates and conducts meetings with internal and external stakeholders during the contract lifecycle

Interprets historical, current, and projected data to identify problems, causes, and areas for which procedural or system changes are indicated, especially as it relates to cross-divisional coordination functions, requisitions and purchasing, and contract compliance

Assists with the evaluation of agency functions and activities being considered for conversion to contract operations, or for supplementation by contracted support; provides support and guidance to staff regarding the process for conducting an analysis; and briefs department management on activities

Generate reports and data related to work activities, including developing long-term schedules and plans

Evaluate new or improved business and management practices for application to CFO operations

Reviews and evaluates recommendations for improvement and corrective action to standardize or improve organizational systems

Develops new or modifies existing administrative policies, procedures, and objectives, including updating forms and reports, related to complex requisitions and purchases, obtaining training resources, and subscription services

Analyzes new or proposed legislation or regulations to determine their effect on program operations and management

Reviews comprehensive technical records and reports that present and interpret data, identify alternatives, and make and justify recommendations

Participates in educational outreach activities such as writing newsletter articles or videos

Other duties as assigned by management

Qualification

Contract administrationProcurement methodsGrant developmentData analysisStakeholder engagementCTCM certificationCTCD certificationProject managementCommunication skillsCritical thinkingProblem-solvingTeam collaborationTime management

Required

Graduation from an accredited four-year college or university

A minimum of two (2) years of demonstrated experience in the public sector that includes developing and negotiating complex procurements

Possesses a valid CTCM and CTCD certifications through the State of Texas

Intermediate knowledge of: Contract administration practices, tools, strategies, and cost monitoring for large scope or high-dollar contracts; of system and procedures used to evaluate a third-party vendor's performance; and of local, state, and federal laws and regulations relevant to the administration of federal funds

Policies, rules, or regulations relating to grant administration, compliance, policies, and procedures

Purchasing and procurement methods and procedures, state procurement principles and practices, assigned commodities and products on the open market, supply sources, and principles of business administration and accounting

State of Texas procurement laws, regulations, procedures, principles, practices, and contract management guidelines

Proficient Skill In: Analyzing/interpreting large and complex data sets, and drafting complex documents/reports, policies, and procedures

Leading and conducting meetings within internal and external stakeholders using Teams/Go-To-Meetings/Go-to-Webinars or related products

Preparing written analyses and administrative reports and special projects as assigned

Communicating complex information in a clear, understandable way in writing and in person

Organizing and presenting information effectively, both orally and in writing, to individuals at all levels both internally and externally

Managing multiple projects with competing priorities while meeting tight deadlines

Demonstrated Ability To: Analyze or evaluate problems; to develop, recommend, or present alternative solutions; to conduct or coordinate studies; to develop, interpret, or implement policies and procedures; to design programs or training; to prepare concise reports; and to communicate effectively

Evaluate contracts and make recommendations on amendments and renewals

Work independently and efficiently in an autonomous environment and takes ownership of procurement projects from conception to completion

Adapt to rapid changes as needed to address workload and priorities

Gather, write, and edit contract requirements and specifications

Promptly resolve complex problems using critical thinking

Exercise sound judgment in making critical decisions in analyzing complex information and developing plans

Assist with directing program activities to establish goals and objectives that support the strategic plan, and to devise solutions for administrative problems

Interpret policies, rules or regulations to resolve related issues and concerns

Professionally interact and communicate with multiple stakeholders including Executive leadership, department staff, and contractors

Establish and maintain positive, effective working relationships with others

Preferred

A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred

Procurement, contracts, and grant experience and education may be substituted for one another on a year-for-year basis for up to four years