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Brigham Young University · 9 hours ago

Program Coordinator (Part-time 28 hrs/wk)

Provo, UT

Full-time, Part-time

Onsite

Entry, Mid Level

$20.25/hr - $26.50/hr

2+ years exp

Brigham Young University is a flagship higher education institution devoted to faith and students. The Program Coordinator plays a key role in supporting administrative functions, managing undergraduate research awards, and providing comprehensive support to faculty and department chairs.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Coordinate Submission Deadlines: Update the URA website, department signage, and email current URA students. Edit Microsoft submission collection forms each semester to ensure timely and accurate submissions

Proposal Review: Evaluate over 200 URA applicant proposals for compliance with application requirements and faculty approval

Compliance Monitoring: Oversee experience paragraphs for the college, ensuring an 80% compliance rate

Data Verification and Compilation: Gather and verify necessary data for the Chemistry Business Office to determine student wages and ensure on-time hiring

Key and Card Access Management: Oversee the submission of 230+ physical keys and electronic key card access

Student Communication: Email students regarding required training, key fees, and key pick-up procedures

Record Keeping: Maintain audit and key fee sheets and send information to the business office for fee processing and refunds

Re-Key Coordination: Arrange re-keys for classrooms and closets and request new keys from the University Key Office

Training and Access Monitoring: Monitor the card access training site, grant electronic access upon training completion, and email confirmations to students

ID Card and Lab Access Updates: Update ID card building access and teaching lab access each semester as directed by faculty

Annual Inventory and Reporting: Conduct annual key inventory and report lost keys to the University Key Office

Data Assessment: Evaluate data to determine finalists and awardees based on department equations and guidelines

Approval Coordination: Request faculty and chair approval for selected awardees

Award Communication: Send award letters to chosen awardees and collect thank-you letters for various awards, fellowships, scholarships, and TA Awards

Data Integration and Systematization: Integrate and systematize annual statistics for University Resource Planning

Report Compilation: Compile spreadsheets detailing graduate, undergraduate, and faculty contributions to the department

Email List Maintenance: Update mailing lists for incoming freshmen, emeritus faculty, and donors

Event Collaboration: Assist in organizing and preparing for various department events, including:

Graduation: Facilitate senior exit interviews, and manage the ordering, preparation, and presentation of graduate gifts

New Student Orientation: Prepare and mail the department welcome letter and information packet. Order, package, and present new student gifts at orientation

Microsoft Bookings Calendar Management: Create and maintain the Microsoft Bookings Calendar

Request faculty advisor availability each semester

Respond to student emails and in-person requests for advisement, assessing student needs and schedules

Create booking appointments and send confirmation emails to students and faculty, including date, time, student questions, and attached student progress reports

Schedule necessary graduating student (75+) appointments with the chair and assistant chairs at the end of Fall and Winter Semesters

Compose and compile Senior Portfolios

Send Microsoft exit interview forms and track data for analysis

Appointment Scheduling: Create a Microsoft Bookings calendar and schedule faculty appointments with the chair. Ensure faculty complete the Stewardship Interview Form

Prepare confidential faculty summary packets for annual stewardship interviews, including publications, funding, ELMS mentorship results, scheduled courses, citizenship assignments, and any other information requested by the chair

Facilitate the collection of individual signatures from the chair and faculty members, and prepare digital documents and comments for the College

Enter publications, presentations, and mentored student information into faculty profiles. This includes recording journal publications, grades, undergraduate involvement, and peer-reviewed work, managing approximately 120 entries per year

Facilitate faculty key requests and manage building access

Coordinate items for student Undergraduate Research Awards (URAs), portfolios, and Learning Suite access

Qualification

Microsoft Office SuiteData EntryCommunication SkillsGoogle DriveOffice ExperienceEvent CoordinationAppointment SchedulingConfidentiality

Required

A firm commitment to the mission of BYU

Associate degree or other post-secondary education and 2+ years' experience in an office environment

Proficient in Microsoft Office suite with a particularly high level of proficiency with EXCEL; Google drive, sheets/forms and features

Efficient and accurate data entry

High degree of written and verbal communication skills

Ability to keep information confidential

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend

Preferred

Bachelor's degree and more than 2 years' experience in an office environment

Familiarity with BYU systems including AIM, faculty profile and Learning Suite

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)

Employee assistance program, available to the employee and all members of their household

Tuition benefits after two years

Access to athletic facilities

Access to the library

Free on-campus parking

Free UTA passes for employees, spouses, and qualified dependents

Discounts at the BYU Store and for many events at BYU

Company

Brigham Young University

Glassdoor4.5

Brigham Young University is a private research university that seeks to develop students of intellect and character to continue learning.

Founded in 1875

Provo, UT, US

1001-5000 employees

https://byu.edu

H1B Sponsorship

Brigham Young University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (25)

2024 (17)

2023 (19)

2022 (21)

2021 (17)

2020 (20)