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RR Donnelley · 5 hours ago

Facilities Specialist

Wheeling, WV

Full-time

Onsite

Mid Level

$53K/yr - $79K/yr

3+ years exp

RR Donnelley is a global business support services company with over 200 years of experience delivering world-class business solutions. The Facilities Specialist will be responsible for managing all office, facility, and maintenance-related needs, ensuring security and safety protocols are implemented, and overseeing administrative functions within the offices.

Marketing & Advertising

H1B Sponsor Likely

Responsibilities

Responsible for the overall facilities budget

Negotiate with outside vendors for supplies, repairs and other measures

Oversee the maintenance of equipment and supplies for the offices

Oversee third-party vendor maintenance staff

Ensure the buildings are maintained, which entails daily and weekly cleaning schedules as well as scheduling repairs, renovation projects, waste reduction improvements and safety inspections

Recruit and liaise with contractors for all facility related needs, including electrician, carpenter, plumber, HVAC, office cleaners, etc. depending on project or issue. Employ multiple companies to keep rates competitive

Has overall responsibility for health and safety policies being implemented at a local level at all Williams Lea locations

Point of contact for all area building managers, superintendents, and security companies

Oversee distribution of building access cards and monitors building security across region

Is available after-hours for building security issues and employee over-time requests

Oversee and manage reception desk, including optimizing processes for shipping and receiving, conference room coordination, and client-focused event management

Manage the procurement of supplies for offices, including stationary, printer ink and toners, consumables, coffee, groceries, etc. Use multiple vendors to ensure best prices are received

Oversees proper filing and destruction of sensitive creative materials and client paperwork

Work in tandem with HR and IT to provide new hires with optimum workspace, building access and appropriate equipment

Ensure cleaning, upkeep and safety standards are maintained

Advise business on energy efficiency and cost effectiveness

Lead the BCP (Business Continuity planning) and implementation from a Facilities and logistics POV. Maintain and update the BCP periodically and be the lead for all testing and changes

Raise all capital Improvement documentation and business cases for improvements/maintenance

Coordinate Corporate Social Responsibility events for Williams Lea as applicable to the facilities Security

Work closely with IT functions to physically secure information, computer, network, and processing systems

Assist with investigations where applicable involving the security of corporate information and the interface with law enforcement when required

Ensure that facilities, premises, and equipment adhere to corporate security policies and procedures

Work with users to determine functional requirements and utilize systems analysis techniques and procedures in designing and implementing security solutions

Work with both management and technical employees to identify and fix major technical problems such as a security breach, business continuity, or building outage. Assists in the deployment and upgrade of security-related hardware and software

Manage and execute security-related functions such as monitoring systems, responding to alerts, setting up access controls and auditing systems

Manage the day-to-day operations related to physical and fire security

Qualification

Physical security experienceBudgetingFinancial forecastingBuilding maintenance managementOffice management experienceVendor negotiationHealthSafety complianceCustomer service skillsHighly organizedCommunication skillsInterpersonal skills

Required

Bachelor's degree in related field preferred, but work experience may substitute for education

3 - 5 or more years of direct onsite customer service, Office Management, or receptionist experience required

Experience in physical security is require

Knowledge of security environments including building security and defense solutions

Experience with financial forecasting/budgeting

Excellent communication skills; written and verbal

Excellent interpersonal skills

Excellent customer service skills

Highly organized with good attention to detail

Experience organizing security and general administrative services

Experience ensuring that facilities meet government regulations and environmental, health and security standards

Preferred

Experience planning and overseeing building work/renovation preferred

Experience allocating and managing space within buildings

Experience managing building maintenance activities preferred

Experience coordinating cleaning and catering services

Benefits

Medical

Dental

Vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Other voluntary supplemental insurance coverages

Parental leave

Adoption assistance

Tuition assistance

Employer/partner discounts

Company

RR Donnelley

Glassdoor3.4

RRD provides a complete portfolio of marketing, packaging, print and business services to the world’s most respected brands, including 91% of the Fortune 100.

Founded in 1864

Chicago, Illinois, US

10001+ employees

http://www.rrd.com

H1B Sponsorship

RR Donnelley has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (2)

2023 (16)

2022 (14)

2021 (6)

2020 (14)