Texas Department of Family and Protective Services · 1 day ago
Management Analyst III
San Antonio, TX
Full-time
Onsite
Senior Level
$5,098.66/mo - $8,304.83/moThe Texas Department of Family and Protective Services (DFPS) is dedicated to keeping children and vulnerable adults safe within their communities. They are seeking a Management Analyst III to perform advanced professional administrative and policy analysis work, coordinating organizational studies and implementing efficient operational procedures.
Individual & Family Services
No H1B
Responsibilities
Coordinates, plans, and directs organizational studies of work problems
Uses in-depth knowledge of or ability to research Federal and State contract laws and regulations, and Department contracting needs, and best practices; as well as consultation with other Department staff, to develop and implement contract policies and processes, including creating and updating templates, forms, and documentation related to contract management functions
Coordinates cross-program workgroups regarding to facilitate contracting needs across contract programs and other administrative support programs
Project manages across contracting program areas to achieve project outcomes addressing work problems
Conducts research of identified work problems to offer potential solutions for executive level staff
Develops new or modifies existing administrative program policies, procedures, goals, and objectives
Developing and revising policies, procedures and tools to best guide contracting personnel throughout the contracting lifecycle
Interpreting State and Federal, rules and regulations, Comptroller requirements, and DFPS Contract Policy to inform and support contract management activities
Identifying issues related to policy guidance and making recommendations that support contracting compliance and risk management
Develops solutions to organizational issues and concerns, develops organizational change strategies and plans, and/or conducts training for their implementation
Developing and delivering web-hosted, computer-based, and face to face trainings; including, basic job skills training for contracting personnel, and other on-demand trainings as necessary
Participates in or leads workgroups to address organization issues and develop project deliverables to achieve a successful and desired outcome
Develops and delivers training curriculum to foster cultural change around contracting policies and procedures
Designs, evaluates, recommends, and approves changes to forms and reports
Designs, evaluates, and modifies forms that support contracting processes
Coordinates with DFPS legal to modify and update contracting documents and boilerplates
Ensures that form designs meet accessibility standards
Advises management on agency studies by identifying priorities and defining study scope, purpose, objectives, time frames, and resource requirements
Examines contract needs, inefficiencies and priorities to recommend solutions and required resources
Evaluates requests of technical assistance from contracting program areas to prioritize responses, determine timeframes for responses, subject matter expert resource assignment as needed, and management level elevation as needed
Identifies knowledge gaps and procedural inconsistencies as part of training curriculum delivery and participant evaluations and comprehension assessments
Interprets historical, current, and projected data to identify problems, causes, and areas for which procedural or system changes are indicated
Maintains trend and gap analysis to continuously enhance guidance provided
Examines contracting historical policy and procedures as relevant to current issues and identifies any unintended consequences due to procedural and policy changes
Examines training knowledge assessments to evaluate training efficacy and knowledge retention and determine curriculum adjustments
Reviews and evaluates new or improved business and management practices for application to agency programs or operations
Reviews and updates documented contracting processes due to changes in legislation, technology, and efficiencies
Researches and coordinates the development of new contracting processes to support legislative changes, rules, and guidance from other state agencies such as the Legislative Budget Board, Department of Information Resources, Health and Human Services Commission, and Department of Public Safety
Reviews and evaluates recommendations for improvement and corrective action to standardize or improve organizational systems
Maintaining awareness of gaps and trends and developing possible solutions
Reviews audit and quality assurance findings related to contracting areas of responsibility to identify gaps and provide solutions
Evaluates contracting program requests for clarification to identify problem, determine scope and recommend course of action to provide corrective measures
Reviews comprehensive technical records and reports that present and interpret data, identifies alternatives, and makes and justifies recommendations
Reviews Contract Oversight and Support quality assurance findings related to contracting areas of responsibility to identify gaps and provide solutions
Develops and examines contracting process mapping to identify inefficiencies, provide gap analysis and identify alternate paths to improve efficiencies
Reviews SAO audit findings around contracts for other state agencies along with DFPS internal audit findings to interpret if the findings could also have an impact on DFPS procedures and processes and evaluate if preventive measures can be taken
Evaluates agency functions and activities being considered for conversion to contract operations
Research topics related to contract management for policy and procedural development and implementation to align with ongoing conversion of agency functions to contract operations through community-based care
Uses in-depth knowledge of or ability to research Federal and State contract laws and regulations, to assist in evaluating contract oversight function including contract policies and processes, templates, forms, and tools to align with implementation of community-based care
Contributes to workgroups and special projects that evaluate agency functions identified for conversion to contract operations
Evaluates industry developments and makes recommendations for possible agency application
Coordinates relevant statutory/legislative/agency changes and disseminates information to all areas in a timely manner
Reviews insurance coverage types and makes recommendations to require different coverages based on contract risk factors and exposure to the agency
Reviews completed audit reports from DFPS internal audit, along with completed SAO audits for DFPS and other state agencies for contracts and makes policy and/or procedural recommendations to mitigate contracting risks
Qualification
Required
Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred
Experience in methods analysis, management, or organizational development work
Ability to evaluate problems, to develop alternative solutions, to coordinate studies, to develop and interpret policies and procedures, to design programs or training, to implement policies and procedures, to prepare concise reports, to communicate effectively, and to supervise the work of others
Knowledge of organizational development and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures; of methods and procedures analysis techniques; of work simplification methods; of forms and records design and control procedures; and of statistical analysis
Skill in the use of a computer and applicable software
CTCM is required within 18 months of start date
CTCD is required within 24 months of start date
Preferred
Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) preferred
Benefits
100% paid health insurance for you, and 50% paid for eligible family members—saving you hundreds every month in out-of-pocket medical costs
Retirement plans with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans
Paid vacation, holidays, and sick leave so you can recharge and take care of life outside work (that’s time off you’re actually paid for)
Optional dental, vision, and life insurance —at rates much lower than most private plans
Flexible spending accounts for added tax savings on health and dependent care
Employee discounts on things like gym memberships, electronics, and entertainment
You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster.
Company
Texas Department of Family and Protective Services
Texas Department of Family and Protective Services is in charge of guarding those who are not guarded, such as children and the elderly.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Prarthana Basireddy
Chief Technology Officer
Lisa Subia
Chief Financial Officer
Recent News
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