Inside Higher Ed · 3 weeks ago
Assistant Registrar
Lawrenceville, GA
Full-time
Onsite
Mid, Senior Level
$57K/yr - $71K/yr
5+ years expGeorgia Gwinnett College is dedicated to providing an exceptional educational experience to its students. The Assistant Registrar for Records oversees all aspects of student academic records management, ensuring data integrity, compliance, and supporting institutional processes related to registration and graduation.
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Responsibilities
Oversee the maintenance and accuracy of all student academic records, ensuring compliance with FERPA and institutional policies; develop and implement efficient, secure, and compliant processes for student record creation, updates, and archival; supervise staff responsible for transcript processing, grade changes, and academic standing; maintain quality control and data integrity across the ERP and integrated systems
Manage and oversee the DegreeWorks system, including scribing, maintenance, and testing of degree requirements; ensure degree audits accurately reflect approved curriculum and program structures; supervises and provides guidance to the individual responsible for managing the graduation application process and degree conferral; oversees and ensure timely and accurate review of graduation applications, degree evaluations, and the posting of degrees; collaborates with Advising, Academic Affairs, and IT to improve degree audit and graduation processes to enhance student success and operational efficiency
Coordinate curriculum updates and implementation in the ERP system, ensuring accuracy and alignment with approved curriculum changes; oversees annual catalog updates and ensure data consistency across all systems (ERP, DegreeWorks, and catalog software); partners with Academic Affairs and faculty governance committees to ensure timely and accurate publication of program information
Manages the course scheduling process each term in collaboration with academic departments and the Registrar; oversees data entry, updates, and adjustments to the class schedule to optimize classroom utilization and meet student needs; ensures scheduling timelines and policies are clearly communicated and followed across departments
Coordinates academic certification for student-athletes in compliance with NAIA eligibility requirements; reviews and verify academic progress, enrollment status, and GPA calculations for student-athletes; collaborates closely with the Athletics Department, coaches, and the Faculty Athletics Representative to ensure timely and accurate certification; maintains current knowledge of NAIA rules and regulations and support institutional compliance efforts
Supervises and mentors staff responsible for records, curriculum, scheduling, degree conferral and DegreeWorks functions; provides training, guidance, and professional development opportunities to enhance staff effectiveness and service quality; fosters a collaborative and student-centered service culture within the Registrar's Office; serves as a key liaison between the Registrar's Office, Academic Affairs, IT, Athletics, Advising, and other campus units; participates in cross-campus committees, system implementations, and process improvement initiatives; supports ERP upgrades, system testing, and policy development related to records, registration, and curriculum management
Performs other duties as assigned
Qualification
Required
4 Year / Bachelor's Degree
Five years of related experience
At least one year of supervisory experience; this can include coaching, mentoring, training, or performance management of professional staff
Preferred
Graduate Degree
Minimum of five years of experience in student records, registration, academic services, or a similar higher-education administrative function
Experience maintaining student academic records in compliance with FERPA and institutional policies
Experience working with ERP systems (e.g., Banner, Colleague, PeopleSoft) for records, registration, curriculum, or degree auditing functions
Experience with degree audit systems such as DegreeWorks, including scribing, testing, or maintaining degree requirements
Experience supporting or managing processes related to graduation applications, degree evaluations, and degree conferral
Experience collaborating with academic departments and administrative units to support registration, curriculum, scheduling, or student success initiatives
Experience ensuring data integrity, accuracy, and quality control across integrated student information systems
Experience coordinating curriculum updates, catalog changes, and program information across ERP and catalog systems
Experience managing or supporting course scheduling processes, including classroom utilization and schedule optimization
Experience working with athletic eligibility certification, particularly NAIA rules, progress standards, and reporting
Benefits
Comprehensive benefits package
Health and wellness programs
Professional development opportunities
Work-life balance initiatives
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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