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Rheinmetall · 3 hours ago

Executive Administrative Assistant

Auburn Hills, MI

Full-time

Onsite

Senior Level

5+ years exp

Rheinmetall is seeking an Executive Administrative Assistant to provide comprehensive administrative and secretarial support to the Leadership Team. The role involves managing the President's calendar, coordinating travel arrangements, and preparing various reports and correspondence.

AerospaceManufacturingRetail

Responsibilities

Prepare and/or compose reports, letters, memos, correspondence, charts, presentation materials, etc

Maintain the President’s calendar

Prepare Expense Reports as required

Send and distribute emails, both domestic and international

Coordinate travel arrangements for Executive Team members, including transportation, lodging, passports, visas, charters, etc

Coordinate arrangements for visitors to the organization, including setting up meeting areas, meals, both internally and externally, tours, data required for the meetings, etc. Send out appropriate notifications

Organize and maintain hard and computer file and record systems

Answer telephone and give information to callers or route call to appropriate party. Take detailed messages as needed

Maintain the company's organizational charts as required

Complete and maintain all required paperwork, records, documents, etc

Follow and comply with all safety and work rules and regulations

Maintain departmental housekeeping standards

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointCommunication skillsOrganizational skillsMathematical skillsProblem-solving ability

Required

Requires four years of high school and minimum of five years of progressively responsible related experience; or a combination of education and experience

Proficient with Microsoft Word, Excel and Powerpoint

Ability to read and comprehend instructions, short correspondence, and memos

Ability to prepare routine reports and correspondence

Ability to communicate effectively with customers, vendors, and other employees of the organization

Requires excellent grammar and spelling skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute rate, ratio, and percent

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Ability to deal with problems involving several concrete variables in standardized situations

Requires a valid drivers license