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Homestead Capital LLC · 13 hours ago

Senior Executive Assistant

San Francisco, CA

Full-time

Onsite

Mid, Senior Level

$85K/yr - $125K/yr

7+ years exp

Homestead Capital is a small team looking for an experienced Executive Assistant to support the Co-Founders and Co-CEOs. The role involves managing complex schedules, organizing meetings, and handling various administrative tasks to ensure smooth operations within the company.

Angel Investment

Responsibilities

Support the Co-Founders by maintaining complex, high-volume calendars and scheduling, thinking proactively to understand the executives’ priorities and the ability to move on a minute's notice to accommodate last-minute schedule changes

Extra focus and attention on calendar meetings that involves critical relationships with investors

Proactively manage, assess, and predict the day-to-day needs of the Co-Founders to ensure they are prepared and organized for all internal and external meetings and events

Arrange complex domestic travels with a heightened awareness of travel requests and restrictions, preparing for sudden changes of schedule/itinerary and modify accordingly in a timely manner

Plan special events from start to finish with limited supervision, events include: annual investor meeting, all-hands meeting, off-sites, and team lunch/dinners

Support Investment Committee(s) by collecting and organizing meeting materials, preparing the agenda & distributing materials prior to the meeting for review

Support the VP of Finance with benefits, general HR related tasks and credit card reconciliations

Support the finance team with tracking and recording real estate taxes for various investments

Manage incoming mail and distribute to appropriate team members via email

Establish and maintain effective professional relationships with not only the Homestead team, but also our investors

Provide onboarding support for new employees, including equipment and supply orders

Interface with our outsourced IT firm, able to manage this relationship and troubleshoot issues effectively and efficiently

General office management duties (office snacks and supplies order, mail & package management, subscriptions, meeting rooms, office upkeep, etc.)

Interface with property management on building related issues and requests (building access card, bicycle locker, guest registration, HVAC, plumbing, etc.)

Act as a floor warden and attend annual fire safety training

Qualification

Calendar managementTravel logistics coordinationInvestor relationsHuman resourcesOffice managementNotary public certificationMS Office proficiencyZoom proficiencyBOX proficiencyDocuSign proficiencyGmail proficiencyCommunicationConfidentiality