Trust Automation, Inc. ยท 17 hours ago
Document Control Supervisor
San Luis Obispo
Full-time
Onsite
Mid, Senior Level
$89K/yr - $105K/yr
5+ years expTrust Automation has over 30 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. The Document Control Supervisor is responsible for overseeing the document control function within the organization, ensuring compliance with company, regulatory and industry standards.
Industrial EngineeringManufacturingService Industry
Responsibilities
Develop and present reports on document control activities and performance including key performance indicators (KPIs) related to document control
Provide feedback to the Configuration Manager on document control issues and improvements
Supervise, coordinate, and manage the daily activities of the document control team to meet departmental and organizational goals
Provide training, guidance, and one-on-one support to document control staff, including mentoring and development of junior staff
Monitor performance, conduct performance reviews and provide feedback to team members
Identify skill gaps and recommend additional training or resources to address these gaps
Develop, update, implement, and maintain document control systems and procedures
Manage document control workflows and processes, identifying opportunities for improvement
Implement process improvements to increase efficiency and accuracy
Create how-tos, diagrams, charts, and other visual aids to enhance understanding of document control processes
Coordinate with other teams to manage the impact of changes and communicate the effects of changes to documented information
Monitor process changes and propose solutions that maintain good documentation practices and align with document control systems
Ensure accurate documented information data in the ERP
Ensure all documents and document control processes comply with the Quality Management System, AS9100/ISO 9001 standards and other relevant requirements
Stay updated on industry regulations and standards related to document control
Prepare documentation for audits and inspections and represent the document control function during these processes
Conduct audits to ensure document integrity, accuracy, and compliance
Implement corrective actions for document discrepancies and oversee continuous improvement initiatives in a timely manner
Act as the liaison for document control, working closely with other departments to gather, review, and maintain documents and ensure processes meet organizational needs
Serve as the main point of contact to address high-level document-related inquiries and issues from other teams
Facilitate cross-functional communication and collaboration on document-related issues
Implement training programs, materials, and training sessions on document control processes, platforms, systems, and compliance requirements
Educate employees on the importance of compliance with document control procedures in the context of meeting Quality Management System, AS9100/ISO 9001 standards and other relevant requirements
Work closely with the IT department to ensure that document control systems are functioning correctly and efficiently
Qualification
Required
Bachelor's degree (Degree in Business Administration or similar major is preferred.)
Minimum of 5 years of experience in document control or records management, with at least 2 years in a supervisory role
Experience with product configuration management
Advanced knowledge of document control systems, industry standards and regulatory requirements
Experience with leading and supervising a document control team
Experience with electronic document management systems (EDMS)
Strong leadership and team management skills
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite, Adobe Suite, and other document control software
Experience with task management software such as Jira
Strong attention to detail and organizational skills
Ability to work independently and manage multiple tasks simultaneously
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations
Ability to write reports, business correspondence, and procedure manuals
Experience in compiling data to support metrics reporting and analyzing current processes
Ability to participate in and facilitate group meetings
Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
Understanding of QMS regulations and ISO 9001 / AS9100 requirements
This position may be asked to drive for company purposes during the course of employment. If asked and agreed upon, employees must possess a valid California Driver's License and clean driving record
May participate in the identity verification process to access secure client or government portals by authorizing certified supplier or customer management platforms to obtain information from your personal credit profile or other information, solely to verify your identity
Preferred
2+ years of supervising personnel or projects experience preferred
Company
Trust Automation, Inc.
Trust Automation has 35 years of experience in custom; motors, linear drives, digital drives and systems which meet the unique needs of its customers in the Defense, Semiconductor, Industrial Automation, Greentech and Medical industries.
51-200 employees
Funding
Current Stage
Growth StageRecent News
2025-10-11
Company data provided by crunchbase