Rawlings Mechanical Corporation ยท 2 days ago
Personal Assistant
United States
Part-time
Remote
Mid Level
$25/hr - $35/hrRawlings Mechanical Corporation is a commercial and industrial mechanical contracting company specializing in HVAC and building systems services. They are seeking a highly organized Executive Assistant to provide administrative support to senior leadership, manage complex schedules, and coordinate travel and project activities.
ConstructionHeating Ventilation and Air Conditioning (HVAC)ManufacturingMechanical EngineeringService Industry
Responsibilities
Manage complex calendars and schedules across multiple time zones; prioritize and coordinate executive meetings, briefings, and recurring events
Plan and book domestic travel and itineraries, including flights, ground logistics, accommodations, and travel documentation
Prepare, edit, and distribute executive communications, presentations, brief decks, and meeting materials with attention to accuracy and brand standards
Process and reconcile expense reports, track approvals, and liaise with finance for timely submission and reimbursement
Act as primary point of contact for internal and external stakeholders; triage requests, draft responses, and escalate items requiring executive attention
Maintain confidential files, coordinate follow-ups, capture meeting notes, and drive action-item closure across teams
Qualification
Required
Proven experience supporting senior leaders or executives in a remote environment
Excellent written and verbal communication and high professional discretion
Strong organizational skills with a demonstrated ability to manage competing priorities and deadlines
US-based and authorized to work in the United States
Familiarity with finance and expense workflows; accurate record-keeping and basic bookkeeping awareness
Reliable high-speed internet, a distraction-minimized remote workspace, and flexibility for occasional early/late meetings
Preferred
Experience supporting executives in construction, mechanical contracting, or field-services organizations
Prior exposure to project coordination or vendor management
Experience with QuickBooks, Salesforce, or project-management platforms (Asana/Trello)
Benefits
Remote-first role with flexible scheduling to support work-life balance.
Collaborative, growth-oriented leadership and opportunities to support high-impact operational initiatives.
Competitive compensation and support for professional development.
Company
Rawlings Mechanical Corporation
Rawlings Mechanical Corporation strives to maintain their long-standing tradition of customer care and satisfaction by providing high quality services that help to advance technology, security, health services, safety and the environment.
Founded in 1952
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase