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Conifer Realty · 21 hours ago

Area Facilities Manager

Albany, NY

Full-time

Onsite

Senior Level

$37/hr - $45/hr

5+ years exp

Conifer Realty is a professional, service-oriented organization focused on affordable housing. The Area Facilities Manager provides leadership and operational oversight for maintenance functions across a defined portfolio of affordable housing communities, ensuring properties meet compliance and safety standards while promoting asset performance and resident satisfaction.

Building MaterialConstructionProperty ManagementReal Estate

Responsibilities

Oversee, execute and support the daily maintenance operations of multiple affordable housing communities within the assigned area

Conduct regular site visits to ensure properties are maintained to HUD, REAC, NSPIRE, and LIHTC standards

Verify that preventive maintenance programs, building systems, work orders and unit turnover processes are executed consistently and effectively

Ensure that maintenance practices align with Conifer’s policies, safety standards, and asset preservation goals

Partner with Property Management and Regional Facilities leadership to align maintenance operations with portfolio goals, budgets, and compliance strategies

Serve as a resource to site teams, providing operational guidance, technical support, and communication to ensure property needs are met in a timely and efficient manner

Assist with creation of on-call schedule and participate in rotation as needed

Collaborate with Asset Management on capital planning, physical needs assessments (PNAs), and long-term maintenance strategies

Implement and enforce Conifer’s maintenance standards, preventative maintenance schedules, and safety programs across all communities

Utilize the Computerized Maintenance Management System (CMMS) to track work orders, inspections, and performance metrics

Promote a culture of accountability, continuous improvement, and customer service among maintenance staff

Monitor maintenance KPIs including open work orders, unit turnover time, inspection readiness, and life-safety systems performance

Provide performance summaries and trend analyses to the Regional Facilities Manager for use in regional and corporate reporting

Interview maintenance candidates and provide recommendations for hire

Coach and mentor on-site maintenance staff, fostering a culture of professional growth, technical competency, and safety awareness

Coordinate with the Regional Facilities Manager and SVP of Operations to deliver technical and compliance-related training tailored to affordable housing maintenance

Participate in evaluating technical performance and providing input for employee development and annual review processes

Assist in developing scopes of work, obtaining bids, and overseeing vendor performance for capital improvement and rehabilitation projects

Support project execution to ensure quality, compliance, and timely completion in accordance with funding and regulatory requirements

Monitor maintenance expenditures within the assigned area and identify cost-saving opportunities without compromising quality or compliance

Promote a strong safety culture across all maintenance operations, ensuring compliance with OSHA standards and Conifer’s Safety Program

Ensure all staff follow PPE requirements and safe work practices

Conduct periodic safety audits and participate in incident reviews

Collaborate with Risk Management on incident reporting, property loss prevention, and claims mitigation

Ensure all properties maintain full readiness for HUD/NSPIRE, REAC, LIHTC, and state or local housing agency inspections

Coordinate corrective action plans and ensure timely documentation and follow-up for all compliance-related findings

Support Property Management in maintaining documentation for investor and lender physical inspections

Ensure environmental compliance by coordinating testing and remediation of environmental hazards including lead, asbestos, mold, and radon

Maintain awareness of environmental requirements specific to affordable housing and ensure timely reporting and documentation

Serve as a key participant in regional emergency response initiatives, assisting in the preparation, response, and recovery from natural disasters and facility emergencies

Ensure properties maintain updated emergency plans and that staff are properly trained and equipped for crisis response

Identify and recommend operational improvements and technologies that increase energy efficiency, reduce operating costs, and extend the useful life of assets

Share successful strategies and best practices across the portfolio to support consistent performance improvement

Qualification

Facilities ManagementMechanicalElectricalPlumbing (MEP)HVACAffordable Housing ComplianceFinancial ManagementCMMS ProficiencyMicrosoft Office SuiteProject ManagementAnalytical SkillsService ExcellenceSafety AwarenessTeam DevelopmentEmergency ResponseTraining CoordinationVendor CoordinationRegulatory ComplianceEnvironmental ManagementLeadershipCommunicationProblem-SolvingTime ManagementInterpersonal SkillsOrganizational SkillsIntegrity

Required

5–7 years of progressively responsible experience in multifamily or affordable housing property maintenance, building systems, or facilities management

Minimum of 3 years leading or supervising maintenance teams in a multi-site or regional capacity

Broad knowledge of mechanical, electrical, plumbing (MEP), HVAC, and building envelope systems

Familiarity with HUD, NSPIRE, REAC, LIHTC, and other affordable housing inspection and compliance protocols

Experience with capital projects, vendor coordination, and RFP/bidding processes

Skilled in managing maintenance budgets, purchasing, and cost control

Proficiency in Microsoft Office Suite, Microsoft Teams, and CMMS platforms

Strong leadership, communication, analytical, and problem-solving skills

High School Diploma or GED required

Exceptional communication and interpersonal skills with the ability to work collaboratively across departments and with external stakeholders

Demonstrated ability to lead and develop maintenance teams within a mission-driven, affordable housing environment

Strong organizational and time-management skills, with the ability to manage multiple priorities

Professional demeanor with a commitment to integrity, accountability, and service excellence

Valid driver's license, reliable transportation, and current auto insurance

Ability to travel regularly and respond to after-hours emergencies as needed

Preferred

Associate's or Bachelor's degree in Facilities Management, Construction Management, or related field preferred

Certifications preferred: HVAC, EPA Universal, OSHA 10/30, Certified Apartment Maintenance Technician (CAMT), or Facility Management credentials (IFMA, BOMA)