Administrative Assistant - Operations jobs in United States
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Murray Company · 4 hours ago

Administrative Assistant - Operations

positionCypress, CA
timeFull-time
remoteOnsite
seniorityMid Level
money$22/hr - $25/hr
date3+ years exp

Murray Company is a well-established firm known for its commitment to safety and quality in the specialty contracting community. The Administrative Assistant will support critical operational functions, ensuring regulatory compliance and efficient procurement processes while managing various administrative tasks.

Real Estate
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H1B Sponsor Likelynote

Responsibilities

Maintain complete records for company vehicles, assigned drivers, DMV registrations, and employee licenses (DMV Pull Notice Program)
Manage DOT, CHP BIT, and transportation permit files (Caltrans, City and County of Los Angeles)
Prepare and process DMV registration requests, documentation, and appointment scheduling
Maintain Business Emergency Plan, hazardous waste permits, and annual CERS applications
Update and maintain the Procurement Manual, Master Vendor Listing, Annual Agreements, and O&M Manuals/Archives
Assist Operations Manager with vendor and contractor sourcing and identification, administration of annual maintenance contracts
Process purchase orders, equipment invoices, and parts/repair documentation; forward invoices to Accounts Payable
Assist in researching and sourcing potential vendors of security systems and facility components; maintain Alarm access user list
Assist Operations and Purchasing Managers with daily operations, special projects, and departmental procedures
Monitor ERP system (COINS) for operations and purchasing daily reports
Maintain department tracking spreadsheets (fleet, vendors, permits, etc.)
Monitor weekly project billing reports for accuracy and timeliness
Maintain copier inventory and usage tracking; manage monthly toner inventory
Coordinate and monitor copier service requests and vendor support
Support operations and purchasing team members through cross-training operations and purchasing team members

Qualification

Microsoft ExcelOperations supportRegulatory complianceERP systemsProcurementAttention to detailOrganizational skillsCommunication skills

Required

Proficiency with Microsoft Excel, Word, and database/spreadsheet tracking systems
3+ years of experience in operations support, procurement, fleet administration, or regulatory compliance
Experience with ERP or purchasing systems. COINS ERP experience a plus

Preferred

Prior experience in construction, utilities, transportation, or regulated industries

Benefits

Employee Stock Ownership (ESOP) contribution annually on top of a discretionary cash bonus program
401(k) + matching
100% company-paid medical coverage for employee (up to 2/3 for family)
Company provided life insurance
Optional vision and dental insurance

Company

Murray Company

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Murray Company is a construction company that provides mechanical contracting and construction services.
dateFounded in 1913
location
Dominguez, Santa Fe, ARG
people-size1001-5000 employees
web-link
http://murraycompany.com

H1B Sponsorship

Murray Company has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2022 (2)
2021 (2)

Funding

Current Stage
Late Stage

Leadership Team

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Jim DeFlavio
President
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Recent News

Morningstar.com
AGC of California Honors Safety Excellence: Winners Announced at 38th Annual Construction Safety Excellence Awards
2025-10-31
Company data provided by crunchbase