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Atrium · 14 hours ago

Recruitment Operations Coordinator - 159675

Holmdel, NJ

Full-time

Onsite

Entry, Mid Level

$48K/yr - $52K/yr

1+ years exp

Atrium is a leading woman-owned talent management firm focused on providing holistic contingent workforce solutions. They are seeking a Recruitment Operations Coordinator to streamline recruitment workflows, manage hiring operations, and support workforce planning and talent initiatives for key client accounts.

Real Estate

Growth Opportunities

Responsibilities

Act as the primary liaison between recruitment teams, onboarding teams, and MSP stakeholders to ensure efficient and accurate requisition flow, candidate tracking, and operational escalations

Identify areas of inefficiency within the recruitment lifecycle and proactively recommend solutions to improve recruiter performance and candidate experience

Oversee data integrity and usage of systems such as iCIMS, Fieldglass, DS technology, and internal trackers; ensure all candidate and requisition records are accurate and up to date

Conduct regular audits of requisition and candidate data across platforms to ensure compliance and enable accurate reporting

Lead weekly reporting deliverables, including submission metrics, hiring funnel status reports, and trend analyses for client QBRs and internal dashboards

Generate accurate client-specific reports such as Cox Submission Reports, Start/End audits, and Talent Pool summaries

Collaborate with IT and Talent Tech teams to resolve technology issues, track DS tickets, and test system enhancements

Own the preparation of draft client-facing presentations, including QBR and ABR decks, with support from recruiters and account managers

Prepare internal QBR and ABR drafts for executive leadership

Collaborate with Recruitment Marketing to highlight "hot jobs" and support ideas for outreach campaigns and newsletters

Conduct regular audits to ensure job postings are compliant and properly posted

Coordinate and project manage initiatives tied to onboarding efficiency, candidate satisfaction, and recruiter performance metrics

Recommend enhancements to onboarding processes, requisition management, and communication workflows based on data and candidate/recruiter feedback

Standardize documentation for recurring tasks, process flows, and escalation handling across accounts

Mentor and guide other coordinators or recruiters on best practices for data entry, candidate communication, and client reporting

Serve as the escalation point for recruiter support requests, associate inquiries, and client process bottlenecks

Qualification

Recruitment operationsData analysisProject managementStakeholder collaborationApplicant tracking systemsOperational rigorHR certificationPMPConfidentialityInitiative-driven

Required

1 - 4 years in a recruitment operation, HR operations, or staffing coordination role

Staffing agency or contingent workforce experience is strongly preferred

Proven ability to gather and interpret recruiting data, identify patterns, and draft actionable insights for consideration

Able to independently manage recurring deliverables and prioritize competing demands in a deadline-driven environment

Strong communication and relationship-building skills to partner with recruiters, leadership, onboarding teams, and external clients

Experience using applicant tracking systems such as iCIMS, VMS tools (e.g., Fieldglass), and advanced Excel/Google Sheets functionality

You thrive in organized systems and uphold data discipline

You think two steps ahead to prevent issues before they arise

You understand that recruiters and clients rely on your clarity, accuracy, and communication

You proactively identify improvements and lead their implementation

You can handle sensitive candidate/client information with professionalism

Ability to sit for extended periods of time

Bachelor's degree is required

Preferred

HR certification or PMP is a plus

Benefits

Atrium Care Package available, upon eligibility (PTO, Health benefits, Health savings account, Flexible spending accounts, Pet insurance, Paid holidays, 401(K), and Commuter benefits program).