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Washington University in St. Louis · 16 hours ago

Senior SUBS Grant Analyst (Remote) - Office of Sponsored Research

United States

Full-time

Remote

Mid, Senior Level

$58K/yr - $100K/yr

3+ years exp

Washington University in St. Louis is seeking a Senior SUBS Grant Analyst to act as a central office repository of knowledge for research administration related to outgoing subawards. The role involves reviewing, processing, and negotiating subawards, providing expert advice and training, and ensuring compliance with university and external agency policies.

E-LearningEBooksEducationHigher Education

Responsibilities

Prepare, review and negotiate outgoing sub-agreements. Includes, but is not limited to:

Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements

Provide detail-oriented review of SUBSystem Required Items while providing expert guidance and enforcing compliance with University, School and external agency policies related to outgoing subawards

Analyze sponsored research awards received from external funding agencies for required flow down terms, and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements

Manage workload using status transparency for prioritization. Ensure accurate and timely submission of all subawards to OSRS Signing Official for approval

Administer and Manage the SUBSystem template portfolio of attachments, institutional database and internal Process documents

Provide expert advice and training to University research administrators and faculty on research administration processes and policies

Develop and conduct training and user support via instructor-led training

Provide updates and content for a comprehensive SUBS user guide

Prepare learning material for presentations, classes and demos. Serve as presenter as needed

Conduct ad hoc classes as needed

Sign and approve outgoing subawards in SUBSystem as delegated by the manager

Assist with updates to training and reference materials for on-going outgoing subaward education for OSRS and the WashU research administration community

Train new and existing OSRS staff

Review and analyze current processes to ensure efficiency within OSRS and the university

Spearhead special projects being a team leader (streamlining, efficiency of processes, documents)

Participate in Workday grant support meetings, discussions and processes

Analyze functionality to recommend configurations and enhancements

Determine, verify and test configurations and enhancements in 3 environments: Development, Test, and Production

Share notifications with user community regarding fixes, configurations, enhancements, and system issues. Ensure notifications are clear and concise and provide screenshots as appropriate. Answer questions that may arise

Participate with OSRS, IT, and research administration community regarding work items. Track and prioritize the issues. Determine if and when issues can be closed

Document testing results and report to IT

Manage FFATA reporting using SUBSystem FFATA reports and fsrs.gov

Assist with Small Business Subcontracting Plans (SBSP) reporting

Assist with reporting of monthly volume and turn-around time reporting, preparing weekly status report of SUBS’ team workload to facilitate prioritization and necessary follow up of workload for sub-agreements

Exercise sound judgment regarding financial information in order to accurately create and approve Supplier Contracts (formerly Purchase Orders) and Supplier Contract Amendments in University financial system (Workday) for subrecipient funding encumbrances

Assist Manager with special projects and perform other tasks as assigned

Qualification

Research AdministrationSUBSystem KnowledgeAnalytical ThinkingDetail-OrientedCommunicationCustomer ServiceDeadline ManagementDeveloping ProposalsMultitaskingPrioritizationProfessional EtiquetteSelf-OrganizationSound JudgmentTactfulWord ProcessingWorking IndependentlyOral CommunicationsWritten Communication

Required

Bachelor's degree or combination of education and/or experience may substitute for minimum education

Research Administration (3 Years)

Preferred

Accounting Processes

Accounting System

Analytical Thinking

Communication

Computerized Accounting

Customer Service

Deadline Management

Detail-Oriented

Developing Proposals

Electronic Mail

Multitasking

Oral Communications

Prioritization

Professional Etiquette

Self-Organization (Business)

Sound Judgment

Tactful

Word Processing

Working Independently

Written Communication

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.

Competitive health insurance packages with priority appointments and lower copays/coinsurance.

Take advantage of our free Metro transit U-Pass for eligible employees.

WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

We offer 4 weeks of caregiver leave to bond with your new child.

Family care resources are also available for your continued childcare needs.

Need adult care? We’ve got you covered.

WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.