Nakupuna Companies · 21 hours ago
Executive Coordinator
Arlington, VA
Full-time
Onsite
Entry, Mid Level
2+ years expNakupuna Companies is seeking an Executive Coordinator to provide administrative services to the Office of the Secretary of War. The role involves expert-level administrative support for senior defense executives, managing complex calendars, and coordinating travel and logistics for high-level officials.
Environmental ConsultingInformation TechnologyManagement Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide expert-level administrative support for senior defense executives
Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate. Receive, coordinate, and respond to invitations received by the organization’s senior personnel
Provide daily read-ahead information for the next day for the organization’s senior personnel, detailing meetings and associated read-ahead materials, prior to the end of the duty day
Facilitate visitors. Coordinate parking and building access. Receive and escort high-level officials within the Pentagon and/or Mark Center. Ensure the office space is presentable for senior officials
Maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols
Manage telephone communications, to include answering phones in timely manner, taking accurate messages, and referring calls to the appropriate individual or office within the organization
Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings held in conjunction with the organization’s activities
Coordinate all official travel request for senior level officials ensuring full compliance with the Joint Travel Regulations (JTR). Coordinate transportation and prepare travel authorizations and vouchers with the Defense Travel System (DTS). Create reservations and assist with obtaining passport and visas for official travel. Ensure compliance with the Foreign Clearance Guide. Prepare visit and clearance requests, and reconcile travel expenses. Maintain accurate travel records and resolve any travel-related discrepancies
Qualification
Required
High School diploma required
2+ years of experience required
Experience providing executive-level administrative support is required
Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.)
Excellent oral and written communication skills geared towards executives
Demonstrated ability to write clear, concise, and articulate communication with a focus on quality control and attention to detail
Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals
Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations
Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision
This position requires a Top Secret/SCI security clearance. Must be a U.S. citizen
Ability to perform repetitive motions with the hands, wrists, and fingers
Ability to engage in and follow audible communications in emergency situations
Ability to sit for prolonged periods at a desk and working on a computer
Ability to walk for extended periods throughout the work day including moving between buildings and covering long distances by foot
Preferred
Bachelor's or Associate degree preferred
Experience coordinating government travel, including knowledge of DTS and JTR, is preferred
Department of War experience is preferred with OSW experience highly desirable
Benefits
Health and welfare (H&W) allowance which can be used to purchase company benefits
Company
Nakupuna Companies
Nakupuna Companies provides management consulting services specializing in IT, facilities support, and environmental services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Greenawalt
Chief Executive Officer
Steven Wright
Chief Financial Officer
Recent News
2025-08-13
2025-06-25
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