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Oakland Museum of California · 20 hours ago

Director of Facilities & Safety

Oakland, CA

Full-time

Onsite

Director/Executive

$149K/yr - $149K/yr

7+ years exp

Oakland Museum of California is seeking a Director of Facilities & Safety to manage and maintain the Museum's buildings and systems, ensuring a safe environment for staff and visitors. The role involves overseeing facility operations, safety protocols, and collaborating on major construction projects to enhance the Museum's offerings.

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Responsibilities

Ensure facilities and operations support, coordination, and consultation for all Museum programs, events, and exhibitions to enable the Museum to deliver an outstanding visitor experience while meeting audience and participation goals

Oversee preventative facilities maintenance and risk management programs that ensures all assets are managed in accordance with industry best practices in an aging historic facility

Initiate, negotiate, and administer building and service contractual agreements with regard to security, maintenance, engineering, and other vendors; prepare bid specifications in compliance with City of Oakland requirements as necessary for all such contracts and ensure that contracts meet annual budget parameters

Make periodic assessments of the cost effectiveness and functions of building and service contractors and make recommendations for value engineering

Write, release, review, and, in consultation with the CFO, award RFPs and RFQs in compliance with City of Oakland requirements for replacement or upgrading of equipment and systems or for new projects

Partner with internal earned revenue stakeholders to assist with the optimal profitability and maintenance of garage and cafe physical spaces in alignment with organizational priorities

Oversee the engineering function to ensure the effective and economical protection of collections, visitors, staff and volunteers, property, physical plant and collaborate with collections staff to maintain and monitor the HVAC systems in order to maintain an environment that supports the conservation of collections

Oversee and participate in research, engineering, acquisition, and installation of new equipment

Partner in the evaluation of business processes to assess how facilities and operations oversight can improve company workflows, decrease manual labor, and reduce human error

Oversee the external and internal events operations functions, including set up, break down, and event operations logistics, in collaboration with event program and project managers

Oversee the upkeep of the Museum’s gardens and living collections in compliance with established standards

Ensure the effective and economical safety and protection of collections, visitors, staff and volunteers, property, and physical plant

Provide direction to the contracted security function at the Museum and at off-site locations

Ensure proper functioning of all security and safety systems, alarms and warning alerts, including training on and compliance with standard operating procedures for response to alarms and emergency situations

Ensure compliance with OSHA requirements and ensure ongoing review, update and testing of the Museum’s Illness and Injury Prevention Program, emergency preparedness, and business continuity plans

Oversee the regular functioning of the Health & Safety Committee that assists with monitoring and implementing safety plans and addresses other safety issues and concerns, including assigning an appropriate Chair and staff

Ensure ongoing and systematic emergency preparedness training and drills are taking place routinely for Museum constituents

Lead a collaborative process on effective space allocation throughout the Museum for personnel and storage

In coordination with Technology staff, plan and execute staff workspace relocations while improving office space health and safety conditions with minimal disruption to workflow

Lead collaboration on the Museum’s long-range facility planning across its three physical locations, in consultation with other staff and the Board Facilities Committee, for ongoing investment in facility maintenance and improvements

Act as the internal facilities expert to the construction contractor and construction manager, as applicable

Collaborate with the construction contractor and construction manager to ensure:

The requirements of the approved plans and specifications are being completely executed by conducting continuous inspection through all stages of construction contemplated

Plans and construction projects comply with legal requirements, construction project drawings, and specifications

Material and workmanship meet specifications

Problems are identified to the project and construction manager as they arise

Engineering and construction problems are identified, analyzed (including potential budget impacts), and communicated timely

Supervise, develop, evaluate, and hire as needed the Facilities staff and appropriate vendor relationships

Develop and maintain working relationships with City of Oakland personnel, especially Public Works with respect to maintenance costs, utilities, sewer, capital improvements and other City-controlled functions and budget

Develop and manage the Museum’s $2+ million Facilities & Safety annual budget

Work with finance staff and other appropriate departments on coordination and management of ongoing capital and other major facility maintenance and repair project budgets

Manage the Museum capital improvement and facilities-related projects including, as appropriate, the RFP and RFQ process, vendor management, coordination of design selection process, bidding/negotiating, and supervising to completion

Contribute to the development and implementation of Museum operating policies and procedures

Serve as the primary liaison to the Facilities Committee of the Board of Trustees

Qualification

Facilities managementSafety complianceBudget managementConstruction knowledgeEvent operationsTeam managementFirst aid/CPRCustomer serviceStrategic thinkingCommunication skills

Required

7 to 10 years in a related field

Ability to display the competencies of strategic thinking, development of self and others and ability to deploy and align organizational strategies and objectives

English language proficiency in both spoken and written form

General knowledge of building operations, maintenance and construction

General knowledge of applicable permits, codes, ordinances and regulations affecting the facility and the execution of capital projects

General knowledge of methods, practices and procedures for construction, workplace safety, and building program activities

Commitment to documentation of standard operating processes and procedures

Knowledge of Museum standards for security and environmental control

Familiarity with budget development and management

Experience with staff and team management, including acting as a coach for professional development for staff and as an effective team motivator

Experience providing multiculturally sensitive customer service, communications, and project management skills for institution-wide planning and coordination

Preferred

First aid/CPR training preferred

Company

Oakland Museum of California

The Oakland Museum of California (OMCA) tells the many stories that comprise California, creating the space and context for greater connection, trust, and understanding between people.

Founded in 1969

Oakland, California, USA

51-200 employees