Komline · 1 day ago
Business Operations Associate (Office Administrator)
Venice, FL
Full-time
Onsite
Senior Level
5+ years expKomline is a pioneering leader in advanced separation technologies, known for engineering excellence and innovative solutions. The Business Operations Associate (Office Administrator) will oversee and optimize office operations, managing functions such as order fulfillment, accounts receivable, and payroll support while driving process improvements and operational efficiency.
Manufacturing
Hiring Manager
John Reynolds, ECRE
Responsibilities
Manage the full lifecycle of customer orders from entry and tracking to fulfillment and documentation
Collaborate with internal teams to resolve order-related issues
Oversee invoice processing, payments, and receipts; monitor outstanding balances, follow up on overdue accounts, and ensure accurate financial records; and support monthly and year-end closing activities
Ensure efficient distribution of supplies by maintaining optimal office inventory of supplies and equipment by tracking usage, orders, and negotiating with vendors
Provide accurate attendance data for payroll processing by resolving discrepancies and accurate data by collecting, reviewing, and approving employee timecards
Assist with onboarding new employees and facilitate communication
Coordinate general office administration such as mail distribution, document filing, and record keeping
Analyze existing office workflows and administrative processes to identify inefficiencies, bottlenecks, and areas for enhancement
Lead initiatives to streamline and automate routine tasks, leveraging technology and best practices to reduce manual effort and errors
Develop, document, and implement standard operating procedures (SOPs) to ensure consistency and quality across all office operations
Track and report on the impact of process changes using metrics to demonstrate improvements in efficiency, accuracy, and cost savings
Foster a culture of continuous improvement by encouraging staff to suggest and participate in process optimization efforts
Stay current with industry trends and emerging tools to recommend and implement innovative solutions for office operations
Ensure all office activities comply with company policies and relevant regulations. Prepare regular reports on operational metrics, financial transactions, and inventory status
Serve as the main point of contact for office vendors and service providers
Qualification
Required
Bachelor's degree in Business Administration, Office Management, or a related field
5+ years of experience in office operations, administration, or a similar role
Experience in process improvement, workflow analysis, and implementing operational best practices
Understanding of order management, accounts payable/receivable, and office supply logistics
Proficiency in Microsoft Office Suite and Enterprise Resource Planning (ERP) systems
Excellent organizational, communication, and problem-solving abilities
Attention to detail and ability to manage multiple priorities
Preferred
Experience in a multi-site or multi-brand office environment
Familiarity with Lean, Six Sigma, or other process improvement methodologies
Knowledge of compliance requirements for office operations
Experience with timecard systems and payroll support
Microsoft Dynamics 365 (D365) experience
Company
Komline
Komline is a global leader in advanced Separation Technologies, delivering innovative equipment that keeps industries running and communities thriving.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Danai Brooks
Chief Executive Officer
Robert J. Vander Meulen
Executive Vice President & Chief Financial Officer
Recent News
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