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University of North Texas at Dallas · 19 hours ago

Senior Administrative Coordinator

Dallas, TX

Full-time

Onsite

Senior Level

5+ years exp

The University of North Texas at Dallas is a growing institution in the Dallas-Fort Worth region, committed to excellence in education. The Senior Administrative Coordinator will provide executive, administrative, and analytical support to the School of Business dean and assist in various strategic functions including faculty management, curriculum and student management, and marketing efforts.

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Responsibilities

Extend professional greetings to School of Business guests with professionalism

Maintain and ensure the accuracy of the Faculty Matrix

Direct all budgetary decisions to the dean or other assigned individuals

Assist in organizing School of Business events as well as establish and manage a calendar for the School of Business events and manage the dean’s calendar

Oversee and manage student worker

Foster open and transparent communication with the Dean’s Office, providing timely updates on matters affecting the program, students, and faculty. - Meets at least twice a month with the dean to provide updates on the School of Business. Communicate office needs to the dean

Serve as a voice for all non-faculty personnel in the School of Business and represent the School of Business in internal academic events. Exhibit interpersonal relations that foster a professional working atmosphere

Proficiency in office software including Microsoft Word, Excel, and Powerpoint

Perform other duties as assigned by the dean

Support full-time faculty development: Directs course-related matters to the dean or program coordinator and assists as requested. Support adjunct faculty development: Assist with onboarding, training, and coordinating the submission of faculty evaluations and assessments. Directs course-related matters to the dean or program coordinator and assists as requested

Curriculum and Student Management: Assist with forms and documents as assigned by the School of Business. Notify the dean, assistant dean, and program coordinators of exceptions within audit rolls. Work collaboratively with faculty to ensure completion

Review School of Business compliance with state legislation (e.g., HB 2504) and notify the dean and associate dean by the fifth day of the semester

Maintain the confidentiality of student and personnel matters

Marketing and Communications: Coordinate marketing efforts for the School of Business. Monitor business@untdallas.edu, businesdean@untdallas.edu, and businessforms@untdallas.edu emails to ensure timely correspondence and replies to inquiries. Draft official notes and minutes for all School of Business meetings, committees, and advisory boards for the dean’s review

Plan and implement logistics of School of Business events (marketing, reservations, invitations, room set up, etc.)

Open, sort, and distribute incoming School of Business correspondence, including faxes and email. Distribute correspondence to appropriate faculty and staff. Prepare responses to correspondence containing routine inquiries

Ensure all directory information (print and electronic) and office signage is current

Manage School of Business social media content

Ensures all marketing materials (print and electronic) are current and up to date. Works with School of Business leadership to manage and update the marketing materials

Qualification

Office administrationMicrosoft OfficeData organizationEvent planningCommunication skills

Required

Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Considerable knowledge of general office procedures and practices

Knowledge of University policies and procedures related to the area of assignment

Skill in making mathematical calculations and computations

Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats

Ability to establish and maintain good working relationships

Ability to communicate effectively orally and in writing

Ability to work without close supervision

Knowledge of safe working procedures related to work performed

Proficiency in office software including Microsoft Word, Excel, and Powerpoint