SitelogIQ · 13 hours ago
Office Coordinator
Harrisburg, PA
Full-time
Onsite
Mid Level
3+ years expSitelogIQ is a rapidly growing energy and facility services company focused on making buildings better. The Office Coordinator will provide administrative support, oversee daily office operations, and assist with various projects to ensure a productive work environment.
Environmental EngineeringFacilities Support ServicesLighting
No H1B
Hiring Manager
Melissa Butenschoen
Responsibilities
Administrative support including calendar management for leadership team, travel arrangements, meeting support, expense reporting etc
Coordinate and prepare materials for meetings, including agendas, presentations, charts and graphs, and meeting minutes
Contract preparation support, prepare, edit, and proofread sales contracts, reports, and other documents as necessary
Oversee daily office operations including maintaining office supplies, snacks, water, office communications, mail/shipping, safety equipment management, and general administrative support to office staff, ensuring organization, cleanliness, and a productive work environment
Support safety team leader, managing various programs, reporting, and shipping of site safety equipment
Plan and execute office events, meetings, and team-building activities
Participate as an active member in team, HR or enterprise-wide projects as assigned
Design and implement marketing collateral on an as needed basis as well as provide creative input on projects such as division newsletter, org charts, etc
Enter utility bill data entry and rebate processing
Assist with coordination of continuing education and professional license tracking
Assist with other duties or tasks as assigned
Qualification
Required
High School Diploma/GED
3-5 years of experience as an Executive Assistant or similar role
Intermediate user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to quickly learn and adapt to new office technologies
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
High level of professionalism and confidentiality
Ability to work independently and as part of a team
Strong problem-solving skills and attention to detail
Flexibility to adapt to changing priorities and handle multiple tasks simultaneously
Preferred
Some college a plus
Experience with Canva or similar tools a plus
Flexibility to travel between Pennsylvania offices as needed
Benefits
Medical, dental, and vision insurance
Disability and life insurance
401K
Flex time off
12 paid holidays
Tuition reimbursement
Opportunities to join our affinity groups, Veterans and Allies Leadership Organization or Women Inspiring & Strengthening Everyone
Opportunities to give back to our local communities through organized events or fundraisers
Company
SitelogIQ
SitelogIQ is a full-service facility planning, design, and management company dedicated to creating healthy, efficient work environments.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Joe Puishys
Chairman & Chief Executive Officer
Colm Lennon
Chief Technology Officer
Recent News
Clean Technica
2025-05-07
2025-04-22
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