Magnetar Β· 6 hours ago
Administrative Assistant
New York, NY
Full-time
Onsite
Mid, Senior Level
$70K/yr - $130K/yr
5+ years expMagnetar is a leading global alternative asset manager based in Evanston, IL, with additional offices in major cities. They are seeking a highly organized and adaptable Administrative Assistant to provide dedicated support to the General Counsel and Chief Compliance Officer, primarily managing schedules, coordinating travel, and maintaining legal and compliance records.
Asset ManagementFinancial ServicesHedge FundsWealth Management
No H1B
Responsibilities
Manage complex calendars, scheduling internal meetings, board/committee meetings, external counsel calls, and ad-hoc calls with various counterparties
Coordinate domestic and international travel (including real-time troubleshooting in the event of travel disruptions) and handle expense reporting and reimbursement process
Prepare meeting agendas, materials, and follow-ups; track action items/deadlines to completion
Serve as a primary point of contact for internal stakeholders and external parties interacting with Legal & Compliance
Assist with outside counsel invoice processing, and help coordinate with the Legal & Compliance and Finance teams on legal spend reporting and new vendor setup procedures
Coordinate with outside counsel on engagement letters
Assist in maintaining and organizing legal and compliance records, both physical and electronic
Event planning/organization for Legal & Compliance team off-site meetings, dinners, and the like
Exercise sound judgement in escalating issues, managing, priorities, and protecting firm interests
Identify opportunities to streamline administrative and legal/compliance workflows
Assist with implementation and maintenance of compliance and legal AI platforms
Monitor attorneysβ CLE requirements and license renewal deadlines
Qualification
Required
5+ years of experience in an administrative, team support, or coordinator role β ideally supporting a legal team and executives β preferably within investment management, financial services, or a law firm
Exceptional organizational skills
High attention to detail and accuracy
Strong written and verbal communication skills
Professional discretion and integrity
Ability to balance multiple concurrent projects and prioritize work in a fast-paced environment
Proficient in Adobe Acrobat and Microsoft Office Suite (including Outlook, Excel, Word, and PowerPoint) and document management systems
Dependable, adaptable, responsive, and possesses a can-do attitude
Strong problem-solving skills and demonstrated initiative and ability to manage tasks and projects independently from start to finish
This position requires flexibility in hours to accommodate business needs, including the possibility of early morning or evening work and monitoring emails on weekends in case of urgent situations
Preferred
Familiarity with electronic signature platforms such as DocuSign and AdobeSign
Benefits
Comprehensive health, dental and vision insurance
A 401k match
Competitive paid time off
Wellness programs
Daily lunches
Professional development through Magnetar University
Company
Magnetar
ππ‘π¨ ππ ππ«π: Magnetar Capital is a leading alternative asset manager with offices in Evanston, Ill., New York and London.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Naomi Gunasekaran
Deputy CFO - Systematic Investing
Steven Settles
CFO - Energy and Infrastructure
Recent News
2026-01-07
2025-11-13
Morningstar.com
2025-11-08
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