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American Property Casualty Insurance Association · 6 hours ago

Executive Assistant, Program Manager, and Board Governance Aide

Chicago, IL

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

American Property Casualty Insurance Association is seeking an Executive Assistant, Program Manager, and Board Governance Aide to provide high-level governance and program management support to the Chief Operating Officer. This role involves coordinating board processes, managing governance workflows, and providing executive support to the COO and other senior leaders.

Insurance

Responsibilities

Lead development of timelines, briefing materials, and agendas for the APCIA Board of Directors, ISS Board, APCIA Board Leadership, Board Executive Committee, and Board Benefits & Compensation Committee

Manage end-to-end preparation processes, including document review cycles, input deadlines, cross-department coordination, proofreading, formatting, and quality assurance

Oversee governance document management systems, including SharePoint repositories, version controls, and historical records

Serve as primary liaison with board members, executive office contacts, and member company representatives about scheduling, logistics, and secure delivery of materials

Coordinate CEO and Senior Staff inputs for governance work, ensuring clarity, accuracy, and timeliness

Manage governance-related project workflows that connect cross-functional teams to deliver prompt work products

Track recurring operational deliverables for the COO and senior leaders aligned with governance, performance reviews, compensation processes, and committee cycles

Prepare consistent summaries, program agendas, and supplemental materials that support board priorities and organizational initiatives

Manage the COO’s complex scheduling, including leader check-ins and internal project meetings with the CEO, Senior Staff, and direct reports

Arrange travel as needed and ensure briefing materials are prepared in advance

Provide secondary support to the CEO Office during peak periods, including member CEO scheduling and preparation of briefing materials

Provide ISS Board materials compilation and distribution

Assist APCIA CLO with travel, expense management, and scheduling

Support confidential projects, organizational initiatives, and special assignments for the COO

Serve as a resource to other administrative staff to support consistency, workflow effectiveness, and document standards across divisions

Other duties as assigned

Qualification

Executive support experienceMicrosoft Office SuiteProject managementSharePoint experienceStakeholder managementProfessional presenceWritten communicationDiscretion with confidential information