Apply on Employer Site

The City University of New York · 13 hours ago

Finance Accountant Assistant - Level 1 (Accounts Payable Analyst) (Provisional)

New York, NY

Part-time

Onsite

Entry Level

$45K/yr - $51K/yr

1+ years exp

The City University of New York is seeking a Finance Accountant Assistant to support their accounting department. This role involves maintaining financial records, processing accounts payable transactions, and assisting with reconciliations and audits to ensure compliance with institutional policies.

Higher Education

H1B Sponsor Likely

Responsibilities

Under direct supervision, performs bookkeeping, clerical, and sub professional work of ordinary difficulty and responsibility related to college accounting. Such work may be performed utilizing computers and related technology

As instructed, maintains financial records of contracts, appropriations, allocations, authorizations, and payments and assists in maintaining ledgers of accounts and in performing reconciliations

As instructed, examines invoices, claims, vouchers, etc.; verifies documents for accuracy by reviewing supporting data and records and assists in audit functions

As authorized, receives remittances and payments; makes appropriate disbursements or refunds; keep logs and issues pertinent receipts

Assists in processing invoices, vouchers, claims, statements, bills, etc

Perform various calculations and computations, as directed

Perform other related duties, such as generating reports and producing checks and other financial documents, as required

Process and enter AP vouchers in CUNYBuy and CUNYFirst systems, including Purchase Orders, Single Payment vouchers, and Prepaid vouchers. Ensure all voucher entries are accurate, complete, and entered in accordance with institutional policies

Assist in reconciling data discrepancies between the State Financial System (SFS) and CUNYFirst, ensuring consistency across systems. Resolve discrepancies by collaborating with relevant departments and financial teams

Work closely with budgeting, purchasing, and departmental end users to ensure alignment with financial compliance guidelines and assist in resolving any issues related to accounts payable transactions. Provide guidance and clarification on policies and procedures to ensure proper documentation and approval

Process travel-related reimbursements in compliance with New York State (NYS) and internal regulations. Audit travel reimbursement requests for accuracy, ensuring that all necessary documentation and approvals are in place before processing. Ensure Travel Authorizations are properly reviewed and approved by supervisors prior to payment processing. Follow up on any pending requests or incomplete documentation, ensuring that reimbursements are processed in a timely manner

Reconcile Tax Levy P-Card and AMEX transactions monthly, ensuring proper documentation and compliance with institutional policies. Work with cardholders to ensure all expenses are appropriately categorized and meet policy requirements

Process stipend payments accurately and ensure they are paid in accordance with institutional guidelines and timelines. Verify that all stipend documentation is complete and compliant with relevant policies

Coordinate with departments during the year-end close to ensure that all fiscal year purchases are accurately recorded and align with the correct fiscal year. Assist in ensuring that all outstanding invoices and payments are processed before the fiscal year-end deadline

Maintain records of Non-Tax Levy (NTL) Accounts Payable processed checks and manage the distribution of checks, either via mailroom or pick-up. Ensure that all records are accurate, complete, and comply with retention policies

Perform general administrative duties related to accounts payable processing as needed, ensuring the timely and efficient operation of the department. Assist in resolving internal inquiries regarding accounts payable transactions and processes

Qualification

CUNYFirstCUNYBuyAccounts PayableBookkeepingFinancial RegulationsEnglish ProficiencyAttention to DetailCommunication SkillsTime Management

Required

A high school diploma or its equivalent

An associate degree from an accredited institution of higher education, AND One (1) year of full-time bookkeeping, figure clerk, account clerk, or similar experience, OR A comparable combination of experience and education

Demonstrated English language proficiency (ability to speak, read, write and understand English well enough to meet job requirements)

Preferred

A baccalaureate degree in business discipline from an accredited institution of higher education

Strong attention to detail to ensure accuracy in voucher entries, reconciliations, and reimbursements

Proficiency with CUNYFirst, CUNYBuy, and other relevant financial management systems preferred

Knowledge of New York State financial regulations and institutional policies related to travel, expenses, and procurement

Strong communication skills to collaborate effectively with departments and resolve issues promptly

Ability to prioritize and manage multiple tasks, especially during peak periods such as year-end closing

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification.

Employees are also offered pension and Tax-Deferred Savings Plans.

Health benefits are also extended to retirees who meet the eligibility criteria.

Company

The City University of New York

The City University of New York is the nation’s largest urban public university, a transformative engine of social mobility that is a critical component of the lifeblood of New York City.

Founded in 1847

New York, NY, US

10001+ employees

http://cuny.edu

H1B Sponsorship

The City University of New York has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (8)

2024 (6)

2023 (5)

2022 (5)

2021 (2)

2020 (11)