Apply on Employer Site

The University of Texas at San Antonio · 5 days ago

Administrative Services Officer-Alvarez College of Business, Economics

San Antonio, TX

Full-time

Onsite

Senior Level

$53K/yr - $55K/yr

5+ years exp

The University of Texas at San Antonio is a nationally recognized public research university, and they are seeking an Administrative Services Officer to provide high-level support to staff and faculty. This role involves managing daily operations, overseeing fiscal activities, and coordinating departmental projects to ensure efficiency and adherence to established policies.

EducationHigher EducationUniversities

Responsibilities

Manages and oversees the daily operations to ensure the department or college run efficiently by optimizing workflows, improving processes, and coordinating with university stakeholders to achieve departmental/college goals using initiative and significant independent judgement

Collaborates with People Excellence and provides support for human resources related tasks such as recruitment and onboarding and ensures employee's data is submitted into PeopleSoft accurately and on schedule. Adheres to deadlines set forth by university stakeholders

Serves as the department or college liaison and coordinates the flow of information to enhance employees awareness and engagement through robust communication channels

Coordinates and supports departmental/college projects by serving as the administrative point of contact, tracks project timeline and expenditures, verify the accuracy of documentation, and facilitate communication to ensure timely completion within established parameters

Supervises administrative and support staff; provides guidance on complex issues and oversees employee development through training and performance reviews. Ensures employees adhere to deadlines and proper procedures

Manages fiscal activities such as account reconciliation, cost analysis, and budget planning for the department/college. Monitors office expenses, processes invoices, and prepares financial reports in coordination with the finance department

Coordinates and manages schedules and calendars, organizes meetings, appointments, and travel arrangements for senior staff

Prepares and edits reports, presentations, and other documentation for senior staff to ensure high-quality, accurate, and professional materials for executive review and decision-making

Performs other duties as assigned

Qualification

Microsoft Office SuiteDocumentation & Records ManagementData EntryCustomer Service ManagementBusiness Process ImprovementCalendar ManagementCall ManagementContent Design & DevelopmentDatabase ManagementActive Listening