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BOK Financial · 16 hours ago

Executive Assistant

Tulsa, OK

Full-time

Onsite

Mid, Senior Level

4+ years exp

BOK Financial Corporation is a stable and financially strong organization that provides excellent training and development to support building the long term careers of employees. The Executive Assistant provides advanced administrative support to members of the Executive/Senior Leadership Team, exercising discretion and interacting with executive management on bank-wide activities.

BankingCredit CardsFinancial Services

Responsibilities

You will coordinate and maintain executive’s calendar to ensure that high priority objectives are accomplished, schedule and reschedule meetings and appointments when necessary with little or no direction when required without interfering with business objectives, act as communications liaison bank-wide

You will coordinate preparation for meetings, including preparation of agenda, assembling of materials for meetings, poll members for attendance, physical preparation of room; may be required to attend meetings, seminars, etc. and to possibly take notes or furnish information

You will develop, design and maintain information in spreadsheets and data base programs using the most complex features of various software programs, (i.e., merge files, import data, graphs, etc.), gather information to be maintained on data base programs, generate and distribute reports from these programs and monitor reports for quality

You will maintain files and projects which require a high degree of confidentiality, answer telephone calls from clients directly, screen telephone calls and visitors, and resolve routine customer inquiries, may supervise and coordinate work of Administrative Assistants

Qualification

Advanced PC skillsExecutive level experienceFile maintenanceCommunication skillsOrganizational skillsConfidentiality

Required

Completion of an Associate's Degree and 4-6 years' executive level administrative experience or 7-10 years' equivalent work experience

Proficient knowledge of file maintenance, English grammar, appropriate standards regarding letters, memorandum, composition, and proper telephone etiquette

Advanced PC and software application skills

Excellent understanding of bank operating practices and procedures

Advanced interpersonal, verbal, and written communication skills

Advanced organization skills; ability to handle multiple complex priorities simultaneously in a competent and professional manner

Ability to work with data/information requiring a high degree of confidentiality