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North Carolina State University · 20 hours ago

Administrative Support Specialist - Animal Science

Triangle Area

Full-time

Onsite

Entry Level

$46K/yr - $48K/yr

1+ years exp

North Carolina State University is dedicated to providing high quality education and training in Animal Science. The Administrative Support Specialist will provide comprehensive administrative support to the department, ensuring efficient operations and effective coordination across various functions.

EducationNon ProfitUniversities

Responsibilities

Serve as the first point of contact for the Department and the Department Head for faculty, staff, students, and visitors

Coordinate the Visiting Scholar Program, including visa applications, College-level approvals, and hiring paperwork

Support the Graduate Program and the Director of the Graduate Program, including assistance with application review, student acceptance, plans of work, and assistantships

Process HR temporary and biweekly personnel actions and monitor timesheets in coordination with CALS Human Resources

Administer leave processes, including verification of monthly leave for SHRA staff and biannual leave for EHRA faculty and staff

Provide backup and assistance with additional departmental HR-related actions as needed

Manage multiple calendars, including scheduling for the Department Head, departmental vehicles, conference rooms, graduate student committee meetings, preliminary exams, and defense seminars

Assist the Business Services Coordinator and the Administrative Support Specialist in the undergraduate program, as needed

Assist the Department Head with HR Search Committee schedules and calendars

Serve as backup to the Business Services Coordinator

Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities

Qualification

NextGen softwarePeopleSoft FinancialsMicrosoft WordMicrosoft ExcelAdobe AcrobatGoogle CalendarAttention to detailTime managementConfidentialityCommunication skills

Required

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience

Preferred

Experience with NextGen software; PeopleSoft Financials, HR, and Student Information System (SIS); Microsoft Word and Excel; Adobe Acrobat; and Google Calendar or similar systems

Experience in a college or university setting

Experience in a university system with a varied background in research and academics

Knowledge of Microsoft Word and Excel, or similar software