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STIIIZY · 23 hours ago

Human Resources Administrative Associate

Los Angeles, CA

Full-time

Onsite

Entry Level

1+ years exp

STIIIZY is a leading cannabis company in California, seeking an HR Administrative Associate to provide administrative support to the Employee Relations Department. The role involves managing inquiries, maintaining employee records, coordinating meetings, and supporting labor relations activities to ensure smooth office operations.

CannabisE-CommerceFashionFlowersLifestyleManufacturingRetail

Responsibilities

Monitor and manage the Employee Relations (ER) intake inbox; acknowledge inquiries within defined service-level agreements (SLAs) and provide first-touch responses

Triage ER inquiries and route matters to the appropriate ER level, Legal, or other stakeholders in accordance with established protocols

Maintain accurate and confidential employee personnel files, ER records, trackers, and documentation

Coordinate interviews, meetings, grievance sessions, trainings, and other ER-related meetings, including scheduling, logistics, and documentation support

Maintain ER templates, forms, resource libraries, and tracking tools to ensure consistency and compliance

Provide scripted policy and process guidance for routine employee and manager inquiries

Track corrective action documentation and outcomes and ensure records are complete and up to date

Coordinate asset collection and logistics during employee separations

Support grievance processes by coordinating meetings, preparing materials, and tracking required follow-ups

Support labor relations activities, including compliance with dues and membership requirements, coordinating union visits for card checks, and completing new store recognition processes

Route legal requests to the appropriate ER level and Legal team and complete basic legal and compliance requests using established checklists and guidance

Manage the distribution, delivery, and posting of required labor law posters across all locations

Support Leave of Absence (LOA) mail processing, including benefit check communication and coordination

Perform basic system administration tasks, such as password resets and access updates, as directed

Complete employment verifications (VOEs) and approve expense reimbursements in accordance with policy

Perform basic data management and record-keeping tasks within ER systems (e.g., Greenleaf or similar tools)

Support ER training programs by coordinating scheduling and logistics, maintaining training materials and recordings, tracking attendance and completion, and collecting post-training feedback

Assist with updates to training materials based on guidance from ER leadership

Support ER projects through task execution, coordination, and follow-up with project owners

Maintain project trackers and prepare meeting notes, action items, and follow-up communications

Qualification

Microsoft ExcelVerbal communicationWritten communicationGoogle WorkspaceHRIS familiarityData entryProfessionalismOrganizational skillsAttention to detailAdaptability

Required

Strong professional verbal and written communication skills

Ability to manage multiple priorities, work under time constraints, and consistently meet deadlines

Self-starter who is comfortable with ambiguity and able to work effectively in a collaborative, fast-paced environment

Highly organized with strong attention to detail and accuracy

Demonstrates composure, discretion, and professionalism when handling sensitive matters

Excellent typing and data entry skills

Proficient in Google Workspace and Microsoft Office Suite, with advanced proficiency in Excel

Associate degree or equivalent combination of education and relevant work experience

1–3 years of experience in an HR, Employee Relations, or administrative support role preferred

Familiarity with HRIS platforms (e.g., UKG, Workday, ADP) and/or case management systems preferred

Experience with calendaring, data entry, and Excel in roles requiring a high level of confidentiality

Must be at least 21 years of age

Must be able to push, pull, move, and/or lift a minimum of 15 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet

Prolonged periods of standing, sitting at a desk, and working on a computer

Must be able to access and navigate each department at the organization's facilities

Ability to get in and out of the vehicle and walk up and down stairs during your shift

Must be able to stand, sit for prolonged periods of time, bend, kneel, squat, and twist