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Toyota Connected North America · 20 hours ago

Receptionist, Office Administration Coordinator

Plano, TX

Contract

Onsite

Mid Level

3+ years exp

Toyota Connected North America is a company focused on enhancing the mobility experience through data and technology. They are seeking a Receptionist, Office Administration Coordinator to serve as the first point of contact for the office, providing high-level administrative support and managing day-to-day office operations.

Artificial Intelligence (AI)AutomotiveInternet of ThingsSoftware

Comp. & Benefits

No H1B

Responsibilities

Greet, sign in, and assist guests, clients, customers, and visitors in a professional and welcoming manner

Manage visitor access, guest badges, and maintain security awareness

Maintain a polished, organized, and professional front desk and reception area

Coordinate facilities-related maintenance requests such as restroom issues, leaks, and office repairs

Partner with property management on parking, security, access badges, temperature control, and building-related concerns

Assist with troubleshooting office issues and escalate as needed

Manage and maintain fleet vehicle documentation and records

Support other administrative staff to ensure a smooth, efficient, and professional office environment

Research and evaluate facilities and administrative vendors as needed

Submit purchase orders through internal procurement system

Prepare, submit, and track expense reports related to facilities, office operations, and administrative support

Maintain and update the organizational chart, ensuring accuracy and timely updates

Maintain and update the company-wide event calendar, including company holidays

Coordinate internal office events, social hours, and cultural initiatives

Coordinate daily lunch orders with various vendors, including menu planning, ordering, and delivery coordination

Prepare and manage the weekly lunch order form

Maintain inventory of corporate gifts, including new hire, executive and new baby gifts

Order bereavement and hospital support flowers as needed

Order, maintain, and track inventory of office supplies, snacks, beverages, kitchen items, and catering supplies

Ensure reception, coffee bar, lunchroom, kitchen, and common areas remain clean, organized, and well-stocked

Receive, sort, and notify team members of incoming mail, packages, and special deliveries

Prepare outgoing shipments and mailing labels

Maintain organized records related to office operations and executive support

Qualification

Microsoft OfficeOrganizational skillsCustomer-focused mindsetTime-management skillsCommunication skillsLearn new toolsManage prioritiesWork qualityInterpersonal skillsAttention to detailIntegrity

Required

3+ years of experience in an administrative, receptionist, office coordinator, or executive assistant role

Strong customer-focused mindset with the ability to remain friendly and approachable while maintaining professionalism

Proficiency with Microsoft Office, calendar tools, and collaboration platforms

Willingness and ability to learn new tools, systems, and processes

Ability to work onsite in our Plano, TX office Monday through Friday from 8:00 a.m. to 5:00 p.m

Strong organizational and time-management skills with exceptional attention to detail

Excellent written and verbal communication skills

Ability to handle confidential and sensitive information with discretion

Ability to manage multiple priorities in a dynamic environment

Ability to work independently and take ownership of responsibilities

Strong interpersonal skills with the ability to collaborate effectively with peers and leaders

Ability to develop healthy working relationships and collaborate with peers and leaders

Demonstrates integrity and high standards in work quality

Benefits

Free catered lunches when working onsite. We try to keep it healthy, but Fridays are “cheat” days, so you can get your carbs on!

Two fully stocked Nespresso bars for your coffee and tea fixes.

Free covered garage parking to shield your vehicle from those sneaky storms and to protect your buns from the Texas sun.

Company

Toyota Connected North America

Glassdoor4.0

Want to change the world, transform the automotive industry and positively impact others on a global scale? Then Toyota Connected is the place for you! Within our collaborative environment we deliver exceptional value in the form of connected products and services that wow and delight our customers and the world around us.

Founded in 2016

Plano, Texas, USA

201-500 employees