Colorado Department of Revenue · 22 hours ago
Procurement Agent III (Purchasing Agent III) - Denver
Denver, CO
Full-time
Hybrid
Mid, Senior Level
6+ years expThe Colorado Department of Revenue is seeking a Procurement Agent III to work in the Center for Procurement and Contract Services. The role involves coordinating procurement activities, ensuring compliance with procurement regulations, and providing procurement expertise to CDOT management and staff.
Government Administration
No H1B
Responsibilities
Formulate, solicit, analyze, and award documented quotes, invitations for bids and requests for proposals including collaboration on requirements
Schedule, conduct and direct pre-bid meetings and site visits
Schedule, conduct and direct oral presentations, evaluate bids and proposals and make awards to the appropriate winning bidders based on the criteria set forth in solicitation
Conduct pre-proposal meetings between users and bidders, pre-bid conferences, bid openings and post award conferences, and problem-solving conferences as needed
Review purchase requests and or Shopping Carts in the SRM System for various factors including completeness, fiscal responsibility, and urgency
Utilize analytical skills to evaluate each purchasing request on its own merits, identifying any potential problems or issues, utilizing critical thinking, data analysis, and conducting research to provide programs with the proper method of solicitation based on all information available
Review and edit solicitation documents as necessary to ensure specifications and statements of work are adequate, accurate, and consistent with law, rule, policy, and sound business decision-making
Determine if submitted specifications, pricing, terms, and conditions are capable of being competitively solicited
Determine if responses to the solicitation are in compliance with the pricing, terms, conditions, and specifications of the solicitation document
Ensure vendor selection criteria will result in selection of a responsive vendor for the procurement method chosen
Ensure accountability, high ethical practices, integrity, and fairness in purchasing processes to the public and to the business community
Write, prepare, negotiate, coordinate, review and oversee personal services contracts and contracting processes, option letters and contract amendments according to State and federal requirements
Work with project managers from CDOT, Local Agencies, vendors, and consultant community to develop Statements of Work for Personal Services Contracts
Negotiate terms/conditions and execute Contracts, including high risk as well as other types of Personal Services Contracts on behalf of CDOT
Track contract activity and data, including but not limited to insurance validation, contract terms and maintain contract data in the Center’s contract data bases and State’s Contract Management System
Maintain fully supported and retrievable contract files
Provide guidance to CDOT staff on purchases of products and/or services by ensuring proper procurement method utilization, compliance with statutes and policies as well as state law, rules, and policies
Provide ongoing guidance to vendors/consultants, CDOT Project Managers, and CDOT Program Areas
Work with Management/Programs/Regions on a monthly and quarterly basis to assess the progress of specific plans, projects, and budget timelines
Review purchase requests and or Shopping Carts in the SRM System for various factors including completeness, fiscal responsibility, and urgency
Independently make decisions and recommendations to management, enabling management to decide the most effective method of procurement that will provide the requested item(s) when needed while maximizing competition
Support CDOT efforts to design, implement, and administer procurement training and procurement monitoring programs to improve state agency procurement activities
Qualification
Required
A total of six (6) years of full-time professional work experience that included four (4) years of experience in business administration, purchasing, public administration, finance, accounting or another field closely related to the major job duties
At least two (2) years of full-time professional purchasing experience for a business or government agency
Education from an accredited college or university in business administration, accounting, public administration, finance, or another field of study closely related to the major duties will be considered
Professional purchasing experience for a business or government agency will be considered
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks
A current valid driver's license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position
Preferred
Demonstrated success with the duties listed in the Description of the Job section
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity
Comprehensive knowledge and understanding of theories, principles, and best practices of purchasing
Comprehensive knowledge and understanding of Colorado's Procurement Code, State Fiscal Rules, Federal Purchasing Rules, and CDOT's Purchasing Manuals and Guidelines
NIGP-CPP, certification as a Public Procurement Officer or Professional Public Buyer
Progressively responsible professional experience in procurement as a procurement agent
Experience and skill negotiating with vendors, consultants, and contractors for goods and services
Strong customer service skills
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment
Excellent planning and organizational skills
Polished written and oral communication skills
Excellent analytical thinking, research, investigative, and problem-solving skills
Ability to take initiative to solve problems in an innovative manner
Excellent interpersonal and relationship building skills
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments
Ability to negotiate mutually acceptable solutions and build consensus through give and take
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to work effectively in both independent and team situations
Strong attention to technical detail and accuracy
Fluency in Microsoft Office Suite, Gmail and Google applications, SAP financial modules, SRM and the ability to quickly learn other software systems
Benefits
Competitive medical, dental and vision insurance
Life and disability insurance
Flexible spending and health savings accounts
PERA retirement
Great optional PERA plans such as 401K
A generous paid time off package of annual, sick, holiday and other leave
Strong career growth
Tuition reimbursement
Professional development
Colorado Employee Assistance Program (CSEAP) counseling
Wellness
Credit union membership
Employee discount program
Some positions may qualify for Public Service Loan Forgiveness
Company
Colorado Department of Revenue
With just under 1500 employees, the Colorado Department of Revenue oversees the Division of Motor Vehicles, the Enforcement Division, the Colorado State Lottery, and the Taxation Division.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lorri Dugan
Chief Financial Officer
Meghan Tanis
Chief Operating Officer/Deputy Executive Director
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