System One · 1 day ago
Part-Time Administrative Assistant
Barnegat, NJ
Part-time, Contract
Onsite
New Grad, Entry Level
$22/hr - $24/hrSystem One is a leader in delivering outsourced services and workforce solutions across North America. They are seeking a Part-Time Administrative Assistant who will be responsible for communication and coordination, record maintenance, data management, and providing administrative and IT support.
Staffing Agency
Responsibilities
Respond to emails and send status updates to managers and employees using pre-designed templates
Coordinate and schedule meetings, appointments, and IT-related activities
Maintain and update various Excel spreadsheets, office-specific folders, and company documents
Preparing invoices and credit card receipts
Update user information in Verizon Wireless and Nextiva Portals
Manage multiple Pitney Bowes accounts, providing updated W-9’s and CIOs as needed
Maintain employee directories and intercompany contact lists
Process requests for new temporary phone lines, schedule installations, and manage service disconnects
Order and track Pitney Bowes supplies across all locations
Handle Canon supply/paper orders for large-format machines and multifunction devices at designated locations
Work closely with vendors to ensure timely procurement and delivery of IT-related services and supplies
Maintain organized physical and digital filing systems for IT documentation
Ability to lift and move items up to 50 lbs when handling IT equipment and supplies
Assist with new employee onboarding and termination processes
Update IT-related spreadsheets and documentation accordingly
Coordinate with vendors for necessary approvals and actions
Configure desktop settings and Outlook contacts for new users, including importing contacts using webmail (office.com) before password changes
Send completion emails (using templates) to the appropriate managers and staff upon onboarding completion
Qualification
Required
Must be able to work in a fast-paced environment while maintaining confidentiality
The role requires a detail-oriented, efficient, and self-motivated individual who can work independently and as part of a team
Strong time management skills
Ability to adapt to changing priorities
Effective communication skills
Proficiency in Microsoft Office 365, Outlook, Excel and Word
Previous administrative experience
Strong with computers to have the ability to work in different programs
Ability to work part-time hours
Ability to lift and move items up to 50 lbs when handling IT equipment and supplies
Benefits
Health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans
Participation in a 401(k) plan
Company
System One
System One is a professional staffing firms.
Founded in 2008
5001-10000 employees
H1B Sponsorship
System One has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (6)
2023 (9)
2022 (10)
2021 (9)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$301.8MKey Investors
TruistOaktree Capital ManagementProspect Capital Corporation
2021-01-28Debt Financing· $290M
2020-12-08Private Equity
2016-09-20Acquired
Leadership Team
Troy Gregory
Chief Executive Officer
Dan Moran
Chief Financial Officer
Recent News
2026-01-06
Company data provided by crunchbase