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Douglas County School District · 1 day ago

Administrative Assistant - High School

Highlands Ranch, CO

Full-time

Onsite

New Grad, Entry Level

$22.74/hr - $29.73/hr

Douglas County School District is seeking an Administrative Assistant for ThunderRidge High School. The role involves providing administrative support to the principal, managing personnel functions, and coordinating various school activities while maintaining confidentiality.

Continuing EducationEducationTraining

Responsibilities

Perform other related duties as assigned or requested

Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner

Deal with matters of a highly confidential nature

Coordinate a variety of building and staff activities: beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, on line student check in, graduation activities, etc

Continually look to improve administrative processes

Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations

May supervise office staff

Maintain advanced proficiency in technology systems used in schools

Maintain the principal’s calendar, make appointments, schedule meetings and conferences. May assist in maintaining overall calendar of school and community events

Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process

Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc

May prepare and distribute a variety of regular and special reports for administration, the district and the state

May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions

Qualification

Administrative supportTechnology proficiencyPersonnel managementCommunity relationsConfidentialityCommunication skills

Required

High School or Equivalent (Required)

Responsible for providing administrative secretarial support for the principal

Coordinates and supervises general business activities and personnel of the main office

Functions as hiring manager for Human Resource hiring activities

Develops and promotes good community relations among various community members and school clientele

Occasional lifting, five (5) to twenty (20) pounds

Frequent sitting and standing

Occasional bending, squatting, reaching, and stooping

Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner

Deal with matters of a highly confidential nature

Continually look to improve administrative processes

Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations

May supervise office staff

Maintain advanced proficiency in technology systems used in schools

Maintain the principal's calendar, make appointments, schedule meetings and conferences

May assist in maintaining overall calendar of school and community events

Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process

Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc

May prepare and distribute a variety of regular and special reports for administration, the district and the state

May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions

Benefits

Health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Paid vacation, sick and personal time.