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Guidehouse · 3 days ago

Office Management Specialist (OMS)

Washington, DC

Full-time

Onsite

Mid Level

$98K/yr - $163K/yr

3+ years exp

Guidehouse is hiring an Office Management Specialist (OMS) to join one of our Department of State teams to ensure efficiency and seamless support across administrative, travel, and logistical functions. This role involves managing time and attendance, coordinating travel arrangements, and maintaining office systems to support onboarding and security clearances.

AdviceConsultingManagement Consulting

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Assist staff with travel-related tasks

Track time and leave for staff and assist with timekeeping

Support visitor arrival

Coordinate with facilities management to maintain office and conference rooms; escort cleaning and maintenance staff

Maintain file documentation and storage per Department policy (Foreign Affairs Manual)

Scan, fax, and shred correspondence as appropriate

Ensure continuous operation of office equipment (printers, fax, copier)

Prepare office correspondence and obtain proper approvals

Assist with security clearances, building passes, and onboarding of new or transferring personnel

Maintain organizational charts, phone lists, desk locations, and IT asset records

Assist with setup for office-wide meetings and monthly learning events

Carry out special projects as directed

Qualification

Federal security clearanceAdministrative experienceDepartment of State experienceProprietary applicationsResearch skillsMulti-tasking abilityOrganization skillsInterpersonal skillsOral communication skillsWritten communication skills

Required

An ACTIVE and MAINTAINED 'SECRET' Federal or DoD security clearance

Bachelor's degree

THREE (3) years professional experience including ONE (1) year of experience in an administrative role with the federal government

Preferred

Experience working with the Department of State

Able to work independently

Strong research and organization skills

Strong interpersonal skills

Excellent oral and written communication skills

Able to handle multiple tasks simultaneously

Must be able to quickly learn how to use proprietary applications and systems for processing administrative requirements such as travel, time and attendance, and procurement