Optimum7.com · 15 hours ago
Executive Assistant Zen Media
United States
Full-time
Remote
Entry, Mid Level
$1,000/mo - $1,000/mo
2+ years expZen Media is the first AVOS™ agency, a strategic communications and AI visibility firm. They are seeking a high-energy Executive Assistant to support a key executive with various administrative tasks, ensuring operational efficiency and effective communication across multiple time zones.
E-CommerceReputationSEOSoftware
Responsibilities
Proactively manage a high-volume, fast-changing calendar across multiple time zones (ET, PT, and client locations)
Prioritize meetings, media calls, internal check-ins, and client commitments to maximize executive efficiency
Anticipate scheduling conflicts and resolve them independently
Act as the first point of contact for emails, messages, and meeting requests
Track deadlines related to press releases, pitches, client deliverables, and follow-ups
Ensure follow-up tasks are completed on time
Prepare meeting agendas, briefing notes, and background research in advance
Maintain systems, folders, and workflows to ensure operational efficiency
Work primarily in Eastern Time (ET) while aligning closely with the Partner’s Pacific Time (Las Vegas) schedule
Provide early-day coverage to prepare the executive’s agenda before PT business hours begin
Remain flexible for occasional extended hours during major launches or events
Handle sensitive client, media, and business information with the highest level of confidentiality
Exercise sound judgment and professionalism in all interactions
Act as a trusted partner who enables the executive to focus on strategic PR leadership and client growth
Coordinate all aspects of the Partner’s speaking engagements, including registration, travel, accommodations, venue logistics, and communication with event organizers/guests
Manage travel bookings, itineraries, and potentially expense reporting for the executive
Draft, review, and organize reports, summaries, and deliverables for clients or internal use
Qualification
Required
Minimum 2 years of experience in an Executive Assistant, Administrative Assistant, or related support role
Fluent in written and spoken English, with strong professional communication skills
Strong problem-solving skills with the ability to think proactively and independently
Fast action-taker who can prioritize effectively and respond quickly in a dynamic environment
Solution-oriented mindset, focused on resolving challenges efficiently
Flexible and adaptable, comfortable working with changing priorities and schedules
Highly organized and detail-oriented, capable of managing multiple conversations, requests, and tasks simultaneously
Company
Optimum7.com
We’re a passionately curious group of strategists, writers, programmers, designers and technophiles who like big, actionable ideas.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2025-09-16Acquired
Leadership Team
Duran Inci
CEO
Gabriella Figueroa
Partnerships Manager
Recent News
citybiz
2025-09-17
Company data provided by crunchbase