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Winchester Thurston School · 19 hours ago

Academic Department Administrative Assistant

Shadyside, PA

Full-time

Onsite

Mid Level

$41K/yr - $41K/yr

3+ years exp

Winchester Thurston School is seeking an Academic Department Administrative Assistant to provide key administrative and clerical support for the Academic Department. The role involves coordinating calendars, managing professional development processes, planning events, and supporting communication between administration, faculty, students, and parents.

ArtEducationHigher Education

Responsibilities

Coordinate and maintain the Assistant Head’s calendars including scheduling meetings,classroom observations, and other events

Coordinate processes related to employee professional development, including processing professional development requests and reflection forms, reviewing invoices and monitoring budgets, assisting with registration, and overseeing related documentation and data tracking

Provide event planning and hands-on logistical support for Academic Department special events, programming, professional development opportunities, including but not limited to, reserving space, coordinating technology needs, processing catering requests, managing budgets, coordinating speakers and vendors, etc

Provide administrative support to the Director of Equity, Inclusion and Wellness, as requested

Schedule testing, evaluations and other events, as needed, for the Director of Support Services, including communicating and coordinating with parents and external partners

Process paperwork and documentation needed for student evaluations and other support services

Support the New Employee Mentor program including processing applications, managing correspondence with new employees and mentors, and monitoring of activities; coordinate the scheduling of New Employee events

Support the Assistant Head for Teaching and Learning in coordinating the faculty interview and hiring process

Build, maintain, and communicate employment opportunities to a database of contacts for recruitment, in collaboration with the Assistant Head for Teaching and Learning and Human Resources Office

Coordinate communication needs of the Academic Department such as maintaining the MyWT faculty group page by updating the calendar, providing resources, writing blog posts, compiling and sending out WT Teach, and sending other regular email updates

Assist in the development, coordination, and communication of the academic calendar including faculty meetings, DEI programming, City as Our Campus, and other events

Maintain organized records necessary for the effective operation of the Academic Department

Serve as primary contact to coordinate requests and purchasing for the Title IIA and Title IV funds through the Pittsburgh/Mount Oliver Intermediate Unit and Pittsburgh Public Schools

Assist with maintaining budgets, invoicing, and purchasing of supplies/materials for the Academic Department, as needed

Support communication between administration, faculty, students, and parents

Perform other duties as assigned

Qualification

Administrative support experienceGoogle Suite proficiencyAcademic affairsEquityInclusion knowledgePlanning skillsDiscretion handlingMulti-tasking abilityInterpersonal skillsCommunication skillsOrganizational skills