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Penn State University · 21 hours ago

Special Project Coordinator

Penn State University Park

Full-time

Hybrid

Entry Level

2+ years exp

Penn State University is seeking a Special Projects Coordinator to provide essential support for strategic initiatives within the community health department. This role involves managing workflows, coordinating resources, and ensuring effective communication among stakeholders.

Higher Education

Responsibilities

Schedule meetings, manage calendars, prepare presentations and reports, coordinate travel arrangements, and other logistical tasks as needed

Assist in the procurement of resources (materials, technology, external vendors) needed for project success

Maintain clear project documentation, including meeting minutes, action items, and project status updates. Act as a communication liaison between project team members and stakeholders

Collect, organize, and analyze project-related data. Assist in the preparation of progress reports for management

Identify and recommend opportunities to streamline project workflows and enhance communication channels

Qualification

Project management toolsMicrosoft Office SuiteOrganizational SkillsEvent planningResearch skillsCommunicationAdaptability

Required

minimum an Associate degree in business, communications, or a related field

Two years of experience in an administrative or project support role preferred

Exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively

Strong written and verbal communication skills

Ability to interact professionally with stakeholders at all levels

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

familiarity with project management tools a plus

Comfortable working in a dynamic environment where priorities may shift

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check