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Fly Alliance · 5 hours ago

Staff Accountant - Entry Level

Ocoee,FL,US

Full-time

Hybrid

New Grad, Entry Level

0+ years exp

Fly Alliance is an industry-leading private aviation group specializing in various aviation services. The Staff Accountant will work directly with the Financial Controller to perform standard accounting and administrative tasks, ensuring accurate financial records and timely collections.

AerospaceField SupportSales

Responsibilities

Maintain accurate and complete records of sales transactions and customer billings

Prepare, issue, and distribute customer invoices in a timely and accurate manner, including trip fees, miscellaneous charges, and adjustments

Actively manage the daily Accounts Receivable balance by monitoring open balances, tracking payment statuses, and ensuring timely collection of outstanding receivables

Coordinate and process incoming payments, including wires, ACH, and checks, credit card transactions, and reconciling daily receipts against open invoices

Proactively follow up on past-due balances via email and phone, demonstrating persistence and professionalism in collection efforts, daily

Communicate directly with customers to resolve billing discrepancies and payment delays; escalate issues as appropriate directly to Financial Controller in a timely manner

Demonstrates confidence and assertiveness in payment collection, including persistence in follow-ups (multiple touchpoints when necessary), while maintaining professional customer relationships

Maintain and reconcile accounts receivable sub-ledger to the general ledger

Maintain the general ledger and assist with month-end close activities related to AR and cash

Reconcile multiple checking and corporate credit card accounts on a recurring basis

Record, process, and pay vendor invoices in accordance with approved terms and internal controls

Enter accounts payable bills into QuickBooks, obtain appropriate management approvals, and execute payments within net terms

Purchase supplies and equipment as authorized by management and record related transactions accurately

Maintain organized historical accounting records through proper filing and documentation

Manage the accounting email inbox by responding to internal and external inquiries and taking appropriate follow-up actions daily

Support Ad-hoc accounting projects and perform other duties as assigned

Qualification

QuickBooksAccounts ReceivableMicrosoft ExcelAttention to DetailCommunication SkillsProfessional AttitudeOrganizational SkillsProblem SolvingTime Management

Required

Bachelor's degree

0-2 years of experience in a similar position

Must be authorized to work in the United States of America

Demonstrated ability to use QuickBooks online or ability to learn quickly

Advanced Microsoft Excel skillset or ability to learn quickly

Excellent organizational and time management skills

Demonstrated excellent verbal and written communication skills, will be interacting with a multitude of clients daily in a professional manner suited for Business Aviation standards

Demonstrated extreme attention to detail in a fast-paced environment

Professional attitude in all situations, regardless of client or internal organizational demands

Ability to maintain confidentiality, no internal corporate information may be shared with clients at any time without written approval from Financial Controller or Chief Operating Officer

Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations, with direct open communication to a manager when necessary

Takes ownership by proactively identifying and addressing issues, inefficiencies, or improvement opportunities, and communicating them to the Financial Controller in a timely and constructive manner