Burnett Specialists Staffing | Recruiting · 1 week ago
Administrative Assistant-Commercial Real Estate
Austin, TX
Full-time
Onsite
Entry Level
2+ years expBurnett Specialists Staffing is an elite, global commercial real estate firm seeking an Administrative Assistant for a top tier Class A office high-rise property. The role involves managing office operations, vendor contracts, tenant relations, and various administrative tasks to ensure efficient property management.
EmploymentRecruitingStaffing Agency
Responsibilities
Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel
Assists with vendor service contract bids, contract preparation and administration as needed
Maintains equipment inventory tracking and reporting
Maintain property management calendar
Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed
Assists managers in compiling annual budget information and notebooks for distribution to others
Performs initial coding of all A/P invoices for on-line system
Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices)
Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month
Assists in preparing all RFI’s and RFP’s
Primary liaison with Corporate HR & AP– payroll issues, timesheets, etc
Ordering Kitchen, Office and Engineering supplies as needed
Creates all mail merge letters, escalation letters, elevator entrapment letters, etc
Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill
Manage & schedule all Special Events & Filming projects in the building
Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service
Schedules and coordinates all new tenant orientations
Coordinates tenant participation in the recycling program
Schedules all Tenant Events & Tenant giveaways
Qualification
Required
A minimum of 2 years administrative/office manager experience is required
Proficient use of Microsoft Office computer application programs is required
Preferred
Commercial Real Estate experience is a plus
Bachelors degree is preferred
Company
Burnett Specialists Staffing | Recruiting
We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sue Burnett
President and Founder
Recent News
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2025-10-23
Seattle TechFlash
2025-08-19
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