Executive Talent Acquisition Coordinator jobs in United States
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Avalara · 1 day ago

Executive Talent Acquisition Coordinator

positionUnited States
timeFull-time
remoteRemote
senioritySenior Level
date5+ years exp

Avalara is a leading company in tax technology and compliance solutions. They are seeking an Executive Talent Acquisition Coordinator to manage complex scheduling and logistics for senior executives, ensuring a seamless experience for high-profile candidates throughout the recruitment process.

Artificial Intelligence (AI)ComplianceFinancial ServicesSoftwareTax Preparation

Responsibilities

Manage complex scheduling, travel, and logistics across global time zones and multiple senior stakeholders with speed, accuracy, and professionalism
Support the executive search process by ensuring seamless coordination and communication with senior external candidates, partners, and internal executives
Identify priorities, eliminate friction, and proactively handle needs before they arise
Plan and execute executive sessions, presentations, and confidential discussions with exceptional organization and polish
Build, edit, and refine PowerPoint presentations that convey strategy and professionalism for internal and client-facing use
Implement smarter workflows, improve documentation, and leverage technology to create clarity and consistency across the team
Use modern tools to optimize repeatable tasks and enhance productivity across the executive search function
Handle sensitive business and personnel information with integrity, discretion, and professional maturity

Qualification

Executive-level communicationCalendar managementMicrosoft Office proficiencyAIAutomation toolsProcess improvementAttention to detailProactive approachHigh emotional intelligence

Required

5+ years of experience in senior-level executive assistant, executive coordination, or business operations roles
Proven success supporting C-suite or executive search leadership in high-growth, private equity-backed or SaaS organizations
Expertise in calendar management, scheduling, and coordination at scale, with the ability to manage multiple high-priority demands simultaneously
Advanced proficiency in Microsoft Office—especially PowerPoint, Word, and Excel
A systems-thinking mindset, with a passion for improving processes and implementing better ways of working
Executive-level communication—concise, polished, and confident in written and verbal interactions
Exceptional attention to detail and follow-through, even under tight deadlines
A proactive, tech-forward approach and curiosity about emerging tools, including AI and automation
High emotional intelligence and discretion in managing sensitive conversations and materials
Experience using AI and AI-related technologies

Preferred

Experience applying AI to business challenges - improving efficiency, contributing solutions, and driving results

Benefits

Paid time off
Paid parental leave
Private medical, life, and disability insurance

Company

Avalara

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Avalara is a cloud-based platform that provides tax compliance software and automated solutions.
dateFounded in 2004
location
Seattle, Washington, USA
people-size5001-10000 employees
web-link
http://www.avalara.com

Funding

Current Stage
Public Company
Total Funding
$841.01M
Key Investors
BlackRockSusquehanna Growth EquityWarburg Pincus
2025-11-11Private Equity· $500M
2023-01-01Private Equity
2022-10-19Post Ipo Debt· $0.04M

Leadership Team

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Scott McFarlane
CEO
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Megan Higgins Knislis
Senior Vice President, Global Partners
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Company data provided by crunchbase