Swoon · 12 hours ago
Administrative Assistant
Seattle, WA
Contract
Onsite
Entry Level
$24/hr - $27/hr
1+ years expSwoon is seeking an Administrative Assistant to support 5 or more executives or managers. This role involves performing various administrative and office tasks to ensure the effective and efficient operation of the business group while contributing to improvement opportunities.
ConsultingHuman ResourcesInformation TechnologyLegalStaffing Agency
Hiring Manager
Conor Cronin
Responsibilities
Acts as office coordinator by managing on-site issues
Orders all kitchen and office supplies
Maintains guest and kitchen areas
Leads the planning, coordinating, and implementing team events
Provides administrative and operational support within a large, diverse team including one or more senior executives
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information
Builds effective relationships with internal/external stakeholders
Gathers and formats data into regular and ad-hoc reports, and dashboards
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events
Dispatches outgoing communications
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
Makes travel arrangements, booking flight/hotel reservations as needed
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Thinks creatively and proposes new solutions
Exercises judgment to identify, diagnose, and solve problems within given rules
Broader work or accountabilities may be assigned as needed
Qualification
Required
1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility
post-secondary degree in related field of study
Specialized knowledge from education and/or business experience
Verbal & written communication skills - In-depth
Collaboration & team skills - In-depth
Analytical and problem-solving skills - In-depth
Attention to detail & organizational skills – In-depth
Preferred
Excel proficiency
Salesforce experience
Previous financial industry experience
Company
Swoon
In 2010, Swoon launched an agile, client-focused team that is not only savvy in our core industries but elbow-deep, every day, getting to know the strongest talent in the technology and professional fields.
501-1000 employees
H1B Sponsorship
Swoon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Andy Baker
Co-Founder and Leadership Advisor
Alyssa Holtz
Client Partner
Company data provided by crunchbase