Florida State University · 18 hours ago
Administrative Assistant - NHMFL (Part-time, OPS)
Tallahassee, FL
Part-time
Onsite
New Grad, Entry LevelFlorida State University is a leading research institution, and they are seeking an Administrative Assistant to provide executive-level administrative, event, and operational support for the Director’s Office. This role includes responsibilities such as calendar management, event coordination, merchandise organization, and general administrative support to ensure a well-organized workplace environment.
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Responsibilities
Assist with calendar management, meeting scheduling, and coordination of travel arrangements
Support daily administrative operations, including purchasing, ePARs, and foundation reimbursements
Provide general administrative assistance to the Director’s Office and affiliated MagLab teams
Assist in planning and executing MagLab events, including External Advisory Committee Meetings, Director’s Lab-Wide Meetings, MagLab Open House, Pi Party, Holiday Parties, and team-building events
Support logistics, budgeting, materials preparation, and on-site coordination for conferences and workshops
Assist with lab-wide initiatives such as the food pantry program and professional development activities
Organize, track, and maintain inventory of MagLab merchandise
Assist with merchandise sales at events and through internal channels
Reconcile merchandise accounts and support accurate recordkeeping of inventory and revenue
Help coordinate restocking, storage, and display of MagLab-branded items
Assist with onboarding processes, ePAR updates, and New Employee Surveys
Provide administrative support for Space Committee and Interview Committees
Help maintain organized office systems and shared resources
Assist with managing the Director’s budgets, including reconciliation of vending and merchandise accounts
Support the faculty CV repository (FEAS) and assist with training staff on its use
Assist in organizing team-building activities and professional development trainings
Support strategic initiatives and special projects for the Deputy and Operations Directors
Provide general administrative support to other MagLab teams as needed
Qualification
Required
High school diploma or equivalent
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
Founded in 1851
5001-10000 employees
H1B Sponsorship
Florida State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (108)
2023 (106)
2022 (80)
2021 (33)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Director of IT for College of Medicine and FSU Health
Recent News
2025-11-24
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