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Beacon Hill · 5 days ago

Executive Assistant

Boston, MA

Full-time

Onsite

Senior Level

$45/hr - $45/hr

5+ years exp

Beacon Hill is a publicly traded technology and engineering company focused on precision components for healthcare and advanced manufacturing. They are seeking a temporary Executive Assistant to support the CFO and COO, managing administrative tasks and day-to-day office operations.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Provide high-level administrative support to the CFO and COO, serving as a trusted partner

Manage complex calendars, prioritize meetings, and coordinate with other executive assistants

Arrange and manage domestic and international travel, including last-minute changes

Prepare and submit expense reports in a timely manner

Support office operations, including supplies, facilities, vendors, and IT coordination

Act as point of contact for office visitors and incoming calls

Assist with planning company events, team meetings, and executive off-sites

Draft communications, maintain distribution lists, and provide general office support as needed

Qualification

C-level executive supportCalendar managementTravel coordinationEvent planningMicrosoft Office proficiencyMultitasking skillsProfessionalismOrganizational skillsTime-management skillsWritten communicationVerbal communicationAttention to detailSelf-starter

Required

Minimum of 5 years supporting C-level executives, ideally in finance or corporate environments

Strong understanding of corporate governance and executive-level operations

Proven experience with calendar management, travel coordination, and event planning

Exceptional organizational, multitasking, and time-management skills

High level of discretion, professionalism, and attention to detail

Excellent written and verbal communication skills

Self-starter comfortable working in a fast-paced, unstructured environment

Proficiency in Microsoft Office (Outlook, Excel, PowerPoint); financial systems experience a plus

Preferred

Bachelor's degree in Business, Finance, or a related field preferred

Benefits

Medical

Dental

Vision

Federal and state leave programs

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)